Document Controller (Projects)

Mitsubishi Electric Asia Pte Ltd; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

Mitsubishi Electric Asia Pte Ltd is seeking an Administrative support specialist to assist projects and maintenance contracts. Responsibilities include handling monthly claims, SAP material setup, vendor invoicing, and contract documentation.

The role requires a Diploma/Degree in business, accounts, or engineering and 1–3 years in accounts/admin/project costing within engineering sectors. Independent, organized candidates are preferred.

Qualifications

• Diploma or degree in business, accounts, or engineering related field.
• 1–3 years of accounts/admin/project costing and coordination experience in engineering.
• Open to candidates with experience in engineering sectors.
• Experience coordinating engineering projects, managing documentation, supporting tenders, and reading technical drawings.
• Self-starter with good organizational skills and ability to work independently.

Responsibilities

• Prepare monthly progress claims and costs.
• Create material creation on SAP for new material purchasing.
• Process vendor invoices and prepare sales orders.
• Prepare documents for customer/vendor accounts for projects, maintenance and solution sections.
• Monitor and maintain maintenance contract renewals and outstanding payments.
• Provide administrative support for ongoing projects and maintenance contracts renewals.
• Prepare operating maintenance manuals and necessary documentations for submission and parts purchases and services for service team.

Skills

Coordination

Documentation

Independent working

Education

Diploma/Degree in Business, Accounts, Engineering related field

Tools

SAP

Job description

To Provide Administrative support for Projects and Maintenance Contract

• Prepare monthly progress claims and costs.

• Create Material creation on SAP for new material purchasing.

• Process vendor invoices and prepare sales order.

• Prepare documents for customer/ vendor account creation for project, maintenance and solution section.

• Monitor and maintain the maintenance contract renewal and outstanding payment i.e. A&A works, Maintenance & variation orders.

• Provide administrative support for ongoing projects and maintenance contracts renewals.

• Prepare the operating maintenance manual and necessary documentations for submission and parts purchases and services for service team.

• Ensure proper documentations for parts purchase and services for maintenance team.

• Perform the role as the department document controller for confidential documents.

• Prepare monthly backlog reports for both project and maintenance.

Requirements

• Diploma / Degree in Business, Accounts, Engineering related field.

• 1 to 3 years' accounts/admin/project costing and coordination experience in engineering sectors.

• Those without experience and have worked in engineering sectors are welcome to apply.

• Experience in coordinating engineering projects, manage documentation, support tenders, and understand technical drawings and building systems.

• Self-starter, good organizational skills and able to work independently.