Document Controller

Hanwha Offshore Engineering Services Singapore Pte. Ltd.; Singapore; On-site; SGD 42,000 - 70,000; Full time

Job summary

Hanwha Offshore Singapore is seeking a detail-oriented Document Controller to manage project documents and drawings for offshore energy projects. You will upload, issue, update, and organize drawings and reports to ensure accurate communication with clients, contractors, and internal teams.

Key duties include maintaining project records, preparing submissions, updating transmittals, and ensuring document integrity across the project lifecycle.

Qualifications

• Diploma or GCE O' level required.
• 2–3 years of document control experience in FPSO/oil & gas offshore industries.
• Proficient with Microsoft Office and document management systems.
• Familiar with drawings, specs, procedures and vendor documents.
• Strong organizational skills with high accuracy.

Responsibilities

• Upload and issue all project drawings, documents, and TQRs to maintain records.
• Update reports and registers, prepare submissions, and issue transmittals.
• Download and update incoming client documents, including drawings and submissions.
• Stamp, rename, file scanned copies and maintain document integrity.
• Prepare and revise drawings transmitted to clients and contractors.
• Update manpower records reflecting current staffing status.
• Organize electronic filing systems at the latest revision stage.
• Ensure the project deliverable register reflects latest revisions.
• Upload project documents to shared folders for staff review.

Skills

Document control

Microsoft Office

Attention to detail

Organizational skills

Education

Diploma or GCE O' level

Tools

Document management systems

Job description

Company Overview

Hanwha Offshore Singapore is a global contractor specializing in engineering, procurement, fabrication, construction, and commissioning of offshore topside modules for FPSOs, FSOs, FLNGs, and FSRUs, with expertise in onshore module fabrication and piping solutions for energy projects.

Job Summary

You will manage project document control by uploading, issuing, updating, and organizing drawings and reports to ensure accurate and timely communication with clients, contractors, and internal teams.

Responsibilities

Upload and issue all incoming and outgoing project drawings, documents, and TQRs to maintain accurate project records

Update reports and registers, prepare submissions, and issue transmittals to clients and contractors to ensure smooth project communication

Download and update incoming client documents including drawings, TQR replies, submission reviews, and acknowledgements for proper tracking and reference

Stamp, rename scanned copies, file documents, and perform other tasks as assigned by the Lead Document Controller to maintain document integrity

Prepare and revise drawings and documents transmitted to clients and contractors to ensure accuracy and compliance

Update manpower records to reflect current project staffing status

Organize and maintain electronic filing systems at the latest revision stage for easy access and retrieval

Ensure the project deliverable register is updated with the latest document revisions to track project progress

Upload project-specific documents to shared folders for staff review and reference to support team collaboration

Requirements

Diploma or GCE 'O' level

Minimum 2-3 years of document control experience, preferably in FPSO, Oil & Gas, Offshore, Marine, Shipyard, EPC, or Engineering industries.

Proficient in Microsoft Office applications and document management systems.

Familiar with engineering and project documentation such as drawings, specifications, procedures, and vendor documents.

Strong organizational skills with high attention to detail and accuracy.