Document Controller

HMH; Singapore; On-site; SGD 39,060 - 55,800; Full time

Job summary

HMH is a leading provider of drilling solutions and maintains a strong global presence. This role focuses on document control, project administration, and quality documentation management to support diverse projects across land, offshore, subsea, and wind sectors.

Qualified candidates will hold a Diploma with at least 2 years experience in document control, quality records, and office administration. Familiarity with SAP is a strong advantage, with sharp attention to detail and solid

Qualifications

• Diploma level education with minimum 2 years' relevant experience.
• Familiarity with engineering drawings, reports and databooks.
• Experience with SAP is a strong advantage.

Responsibilities

• Perform Document Controller functions, including compilation, review, maintenance, and distribution of project databooks and quality documentation packages.
• Create, update, and manage Certificates of Conformance (CoC), material certificates, inspection reports, and other quality-related records.
• Ensure accurate filing, version control, retrieval, and archiving of controlled documents in accordance with company and customer requirements.
• Support document traceability and compliance by maintaining organized and readily accessible records.
• Provide administrative support for project execution activities, including the preparation and maintenance of job packs.
• Retrieve engineering drawings, technical specifications, and other project-related documentation from internal systems.
• Upload and manage project documentation on supplier portals, ensuring accuracy, completeness, and compliance with submission requirements.
• Coordinate with internal stakeholders to support document flow and project milestones.
• Manage administrative processes relating to indirect Purchase Orders (POs), including creation, monitoring & processing of supplier invoices in a timely manner.
• Liaise with Finance, Procurement, and Goods/Services Receiving teams to resolve invoice discrepancies and support payment processing.
• Maintain accurate records of purchases, expenditures, and supporting documentation.
• Support the Quality Assurance function through the maintenance of the organization's Quality Management System (QMS) documentation.
• Assist in the review, update, distribution, and archival of procedures, work instructions, forms, and quality records.
• Ensure documentation remains current, compliant, and aligned with internal standards.

Skills

Engineering drawings

Reports and databooks

Office applications

SAP

Communication skills

Attention to detail

Education

Diploma

Job description

HMH is a leading provider of drilling solutions, offering a wide range of products and services that are designed to be the safest and most efficient in the industry. Apart from our expertise in land and offshore operations, we are continuously expanding our knowledge within subsea mining, geothermal, onshore and offshore construction, as well as offshore wind industries. With offices in 16 countries across five continents, HMH maintains a strong global presence.

Summary: Level at which the business support employee continues to develop skills through formal training or work experience.

Job Responsibilities

Document Control & Quality Documentation Management

• Perform Document Controller functions, including the compilation, review, maintenance, and distribution of project databooks and quality documentation packages.
• Create, update, and manage Certificates of Conformance (CoC), material certificates, inspection reports, and other quality-related records.
• Ensure accurate filing, version control, retrieval, and archiving of controlled documents in accordance with company and customer requirements.
• Support document traceability and compliance by maintaining organized and readily accessible records.

Project Administration & Coordination

• Provide administrative support for project execution activities, including the preparation and maintenance of job packs.
• Retrieve engineering drawings, technical specifications, and other project-related documentation from internal systems.
• Upload and manage project documentation on supplier portals, ensuring accuracy, completeness, and compliance with submission requirements.
• Coordinate with internal stakeholders to support document flow and project milestones.

Office Administration & Financial Processing

• Manage administrative processes relating to indirect Purchase Orders (POs), including creation, monitoring & processing of supplier invoices in a timely manner.
• Liaise with Finance, Procurement, and Goods/Services Receiving teams to resolve invoice discrepancies and support payment processing.
• Maintain accurate records of purchases, expenditures, and supporting documentation.

Quality Assurance Administration

• Support the Quality Assurance function through the maintenance of the organization's Quality Management System (QMS) documentation.
• Assist in the review, update, distribution, and archival of procedures, work instructions, forms, and quality records.
• Ensure documentation remains current, compliant, and aligned with internal standards.

Required Qualifications

Education: Diploma

Experience: Minimum 2 years of relevant experience

Skills and Abilities: Familiarity with engineering drawings, reports and databooks. Office applications proficiency. Experience with SAP is a strong advantage. Demonstrated established skills to perform a range of routine activities. Good communication skills to exchange straightforward information.