DOCUMENT CONTROLLER

LE-RENZO PTE. LTD.; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

LE-RENZO PTE. LTD. is seeking a diligent documents controller to manage and maintain project documentation in accordance with company procedures and document control standards.

You will register, classify, distribute, track, and archive documents across electronic and hard copy formats, maintain revision histories, and ensure latest approvals are in circulation. Coordinate with project teams, consultants, clients and subcontractors to ensure timely submission, monitor schedules, and support

Responsibilities

• Manage and maintain project documentation in accordance with company procedures and document control standards.
• Register, classify, distribute, track, and archive incoming and outgoing documents.
• Ensure all documents are accurately filed, updated, and stored in both electronic and hard copy formats.
• Maintain document revision history and ensure only the latest approved versions are in circulation.
• Coordinate with project teams, consultants, clients, and subcontractors to facilitate timely document submission and retrieval.
• Monitor document submission schedules and follow up on outstanding documents to meet project deadlines.
• Prepare document transmittals, reports, and registers to track document status and workflow.
• Ensure compliance with company quality management systems, client requirements, and regulatory standards.
• Support project teams with document-related queries and provide administrative assistance when required.
• Maintain confidentiality and security of sensitive project information and records.
• Assist in project close-out activities, including the compilation and archiving of final project documentation.

Job description

Job Duties

• Manage and maintain project documentation in accordance with company procedures and document control standards.


• Register, classify, distribute, track, and archive incoming and outgoing documents.


• Ensure all documents are accurately filed, updated, and stored in both electronic and hard copy formats.


• Maintain document revision history and ensure only the latest approved versions are in circulation.


• Coordinate with project teams, consultants, clients, and subcontractors to facilitate timely document submission and retrieval.


• Monitor document submission schedules and follow up on outstanding documents to meet project deadlines.


• Prepare document transmittals, reports, and registers to track document status and workflow.


• Ensure compliance with company quality management systems, client requirements, and regulatory standards.


• Support project teams with document-related queries and provide administrative assistance when required.


• Maintain confidentiality and security of sensitive project information and records.


• Assist in project close-out activities, including the compilation and archiving of final project documentation.