Document Controller

Memiontec Pte Ltd; Singapore; On-site; SGD 42,000 - 70,000; Full time

Job summary

Memiontec Pte Ltd is seeking a Document Controller to manage and maintain project documentation across the lifecycle. You will ensure proper control, distribution and archival of engineering, procurement, construction and contractual documents in line with procedures.

The role requires familiarity with document control processes, and experience with systems such as Aconex/Newforma/EIDA, along with strong MS Office skills and the ability to work independently within a multidisciplinary project

Qualifications

• Diploma or equivalent in related discipline.
• 3+ years of document control experience in EPC/construction.
• Familiar with engineering drawings and control procedures.
• Proficient with document management systems and MS Office.

Responsibilities

• Establish and maintain project document control systems.
• Receive, register, distribute, track and archive documents.
• Maintain document registers, logs and revision histories.
• Ensure documents are reviewed, approved and updated.
• Coordinate submission and tracking of technical documents and submittals.
• Prepare document transmittals to clients, consultants, subcontractors and suppliers.
• Maintain electronic and hardcopy filing for document integrity and confidentiality.
• Monitor submission schedules and follow up with teams for timely approvals.
• Compile operation and maintenance manuals and handover documentation.
• Generate document status reports for the Project Manager.

Skills

MS Office

Organization

Communication

Time management

Independent work

Education

Diploma or equivalent in Business Administration/Engineering/Information Management

Tools

Aconex

Newforma

EIDA

Job description

Position Summary

The Document Controller is responsible for managing andmaintaining project documentation throughout the project lifecycle. The roleensures that all engineering, procurement, construction and contractualdocuments are accurately controlled, distributed and archived in compliancewith company procedures and client requirements.

Key Responsibilities

• Establish and maintain project document control systems in accordance with company and client requirements.
• Receive, register, distribute, track and archive engineering drawings, technical documents, project correspondence and contractual records.
• Maintain document registers, drawing registers, transmittal logs and revision histories.
• Ensure all project documents are properly reviewed, approved, issued and updated with the latest revisions.
• Coordinate the submission and tracking of technical documents, material submittals, method statements, inspection requests and as-built drawings.
• Prepare and issue document transmittals to clients, consultants, subcontractors and suppliers.
• Maintain both electronic and hardcopy filing systems to ensure document integrity, traceability and confidentiality.
• Monitor document submission schedules and follow up with project teams to ensure timely submissions and approvals.
• Compile operation and maintenance manuals, quality records and project handover documentation.
• Generate document status reports and provide administrative support to the Project Manager and project team.
• Ensure compliance with company document control procedures and quality management systems.

Requirements

• Diploma or equivalent qualification in Business Administration, Engineering, Information Management or a related discipline.
• Minimum 3 years of relevant document control experience in EPC, construction, engineering or industrial projects.
• Familiarity with engineering drawings, technical documentation and document control procedures.
• Experience with document management systems such as Aconex, Newforma, EIDA or equivalent will be an advantage.
• Proficient in Microsoft Office applications, particularly Word, Excel and Outlook.
• Excellent organisational, communication and time management skills.
• Meticulous, responsible and able to manage multiple tasks under tight deadlines.
• Able to work independently and collaboratively in a multidisciplinary project environment.