Corporate Secretarial Executive

Private Advertiser; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Private Advertiser in Singapore is seeking a corporate secretarial executive to support compliance and corporate secretarial work across our portfolio companies. You will work closely with senior team members on a wide range of corporate matters and gain hands-on experience with growing, investor-backed companies.

You will maintain statutory registers, prepare board and shareholder resolutions, and lodge filings with ACRA BizFile, while handling director/officer changes and annual compliance

Qualifications

• At least 3 years' experience in corporate secretarial
• Good working knowledge of the Singapore Companies Act 1967
• Hands-on experience with ACRA BizFile filings and registers

Responsibilities

• Maintaining statutory registers, minute books and corporate records for our portfolio companies
• Preparing board and shareholder resolutions, notices and minutes
• Preparing and lodging filings on ACRA BizFile, and IRAS e-Stamping for share transfers
• Handling changes of directors, officers and shareholders, share allotments and transfers, and registered office changes
• Tracking annual compliance deadlines, including AGMs, annual returns and financial statement filings
• Assisting with share issuances, funding rounds and employee share option plans
• Carrying out Customer Due Diligence checks in line with procedures
• Responding to compliance queries from founders and management, with support from senior colleagues
• Keeping company information accurate and up to date in our systems
• Liaising with ACRA, IRAS, banks and external advisers as needed

Skills

Corporate secretarial

Attention to detail

Time management

Communication

Tools

ACRA BizFile

Job description

Job Summary

We're looking for a corporate secretarial executive to support the compliance and corporate secretarial work across our portfolio companies. You'll work closely with senior team members on a wide range of corporate matters and gain hands-on experience with growing, investor-backed companies.

What you'll be doing

• Maintaining statutory registers, minute books and corporate records for our portfolio companies

• Preparing board and shareholder resolutions, notices and minutes

• Preparing and lodging filings on ACRA BizFile, and IRAS e-Stamping for share transfers

• Handling changes of directors, officers and shareholders, share allotments and transfers, and registered office changes

• Tracking annual compliance deadlines, including AGMs, annual returns and financial statement filings

• Assisting with share issuances, funding rounds and employee share option plans

• Carrying out Customer Due Diligence checks in line with our procedures

• Responding to compliance queries from founders and management, with support from senior colleagues

• Keeping company information accurate and up to date in our systems

• Liaising with ACRA, IRAS, banks and external advisers as needed

What we're looking for

• At least 3 years' experience in a corporate secretarial role, ideally at a corporate services provider or with multiple companies

• Good working knowledge of the Singapore Companies Act 1967

• Hands-on experience with ACRA BizFile filings and statutory registers

• Strong attention to detail and good organisational skills

• Clear written and verbal communication

• Ability to manage several tasks and deadlines at once

• A high level of discretion when handling confidential information

• A team player who is keen to learn and grow