Assistant Manager/Manager, Corporate Secretarial

iq eq corporate services (singapore) pte. ltd.; Singapore; On-site; SGD 60,000 - 100,000; Full time

Benefits offered by this job

Comprehensive remuneration and pension

Private health and dental cover

25 days annual leave

Maternity and paternity leave

Flexible working arrangements

Job summary

iq eq corporate services (singapore) pte. ltd. is seeking a seasoned Corporate Secretarial professional to manage the full secretarial spectrum for funds (VCCs, LPs, SPVs) and corporate entities in Singapore.

You will ensure compliance with the Companies Act and regulatory requirements, handle incorporations, registrations, and maintenance of statutory records with precision. You will coordinate board meetings, draft minutes, and provide governance advisory while mentoring junior staff and

Qualifications

• Degree in Business Administration, Law, or related discipline.
• ICSA qualification or equivalent is preferred.
• Minimum 5 years of relevant experience in corporate secretarial services, especially funds and SPVs.
• Conversant with Singapore Companies Act and relevant regulatory acts.

Responsibilities

• Manage full spectrum of corporate secretarial duties for funds and entities.
• Ensure compliance with Singapore Companies Act and statutory requirements.
• Handle incorporation, registration of branches, and entity changes.
• Prepare and file annual returns, resolutions, changes in officers/shareholders with ACRA.
• Maintain statutory registers and minute books per ACRA requirements.
• Coordinate board and shareholder meetings; draft agendas, minutes, resolutions.
• Attend and draft board minutes when required.
• Provide advisory support on governance and regulatory matters.
• Liaise with clients, auditors, legal advisors, and regulators.
• Support client onboarding.

Skills

Corporate governance

Regulatory compliance

Board meeting coordination

Client relationship management

Team mentorship

Education

Bachelor's degree in Business Administration or Law

ICSA qualification

Tools

Bizfile

E-stamping

CAS system

Microsoft Office

Job description

What you’ll do

• Manage full spectrum of corporate secretarial duties for fund structures (e.g., VCCs, LPs, SPVs) and corporate entities.

• Ensure compliance with the Singapore Companies Act and other relevant statutory requirements.

• Handle incorporation of new companies, registration of branches and other entities.

• Prepare and file statutory documents (e.g., annual returns, resolutions, changes in officers/shareholders) with ACRA

• Maintain statutory registers and minute books in accordance with ACRA requirements

• Coordinate board and shareholder meetings, including drafting agendas, minutes, and resolutions.

• Attend and conduct board meetings where required, and draft accurate and timely board minutes.

• Provide advisory support on corporate governance and regulatory matters.

• Review work prepared by junior team members and provide guidance and mentorship.

• Liaise with clients, auditors, legal advisors, and regulatory authorities.

• Support client onboarding

• Experience in organizing and conducting board meetings and drafting minutes.

• Well-versed in Bizfile, E-stamping, CAS system and Microsoft office applications.

• Serve as the primary point of contact for assigned clients, ensuring timely and professional communication.

• Advise clients on corporate governance, compliance obligations, and regulatory changes.

• Liaise with auditors, legal counsel, tax advisors, and regulatory bodies as needed.

What we offer

• Comprehensive remuneration and pension: motivating financial packages based upon market rates for your role and is proportionate to your qualifications, level of experiences and skills profile.

• Wellbeing: additional social benefits such as private health and dental cover, life assurance, etc.

• Annual leave: our employees are entitled to 25 days paid leave plus all statutory public holidays.

• Maternity and paternity leave, education leave, etc.

• Flexible working: we recognise the value of working flexibly and want to ensure all employees enjoy an excellent work-life blend. As such, we are open to conversations with employees related to setting up flexible working arrangements.

About you

• Degree in Business Administration, Law, or a related discipline.

• ICSA qualification or equivalent is preferred.

• Minimum 5 years of relevant experience in corporate secretarial services, especially in the areas of funds and special purpose vehicles.

• Conversant with the Singapore Companies Act and the Variable Capital Companies Act as appropriate.

• Ability to work independently with minimum supervision and as part of a team in a fast-paced

• Accountability and proactive and good communication skills.

• Excellent written and verbal communication skills.

• Detail-oriented, proactive, and able to manage multiple deadlines.