Corporate Secretarial Assistant — Temporary / Contract

TLB CS PTE. LTD.; Singapore; On-site; SGD 27,000 - 40,000; Part time

Job summary

TLB CS is seeking a Corporate Secretarial Assistant on a temporary basis to support day-to-day secretarial and statutory filing work for Singapore entities.

You will assist with filings via BizFile/ACRA, maintain statutory registers, prepare resolutions, and coordinate with clients to meet deadlines. Diploma or higher and strong English required; 3-6 month appointment with potential extension.

Qualifications

• Experience in corporate secretarial work in Singapore preferred.
• Familiarity with ACRA and BizFile is an advantage.
• Strong written and spoken English.
• Well-organised with ability to meet multiple deadlines.

Responsibilities

• Assist with preparation and filing of corporate transactions with ACRA through BizFile.
• Assist with annual returns and other statutory filings.
• Prepare and organise directors' and shareholders' resolutions, meeting notices and other corporate documents.
• Assist with incorporations, changes of directors, company secretaries, registered addresses and other corporate changes.
• Assist with share allotments, transfers and updates to corporate records.
• Maintain statutory registers and corporate records.
• Conduct ACRA searches and verify company information.
• Follow up with clients for information and documents required for corporate filings.
• Support the corporate secretarial team with ongoing client matters and deadlines.
• Provide other corporate administrative support as required.

Skills

Corporate secretarial

Attention to detail

English proficiency

Education

Diploma / Higher Nitec / Nitec / degree or equivalent

Tools

BizFile/ACRA

Job description

About TLB CS

TLB CS is a Singapore-based Corporate Service Provider supporting founders, international businesses, investment structures and family-owned groups with corporate administration, accounting, tax and compliance services.

We are looking for aCorporate Secretarial Assistantto join our team on a temporary basis and provide support with day-to-day corporate secretarial and statutory filing work.

Responsibilities

• Assist with the preparation and filing of corporate transactions with ACRA through Bizfile.
• Assist with annual returns and other statutory filings.
• Prepare and organise directors' and shareholders' resolutions, meeting notices and other corporate documents.
• Assist with incorporations, changes of directors, company secretaries, registered addresses and other corporate changes.
• Assist with share allotments, transfers and updates to corporate records.
• Maintain statutory registers and corporate records.
• Conduct ACRA searches and verify company information.
• Follow up with clients for information and documents required for corporate filings.
• Support the corporate secretarial team with ongoing client matters and deadlines.
• Provide other corporate administrative support as required.

Candidate Profile

• Previous experience incorporate secretarial work in Singapore is preferred.
• Familiarity withACRA and Bizfilewould be an advantage.
• Diploma, Higher Nitec, Nitec, degree or equivalent qualification.
• Good written and spoken English.
• Strong attention to detail and accuracy.
• Well organised and able to manage multiple deadlines.
• Comfortable working with corporate documentation and online filing systems.
• Able to start at short notice.

Candidates with experience in acorporate service provider, corporate secretarial firm, accounting firm or law firm are particularly welcome.

What We Offer

This is a hands-on role providing exposure to a broad range of Singapore corporate secretarial matters and international clients. The successful candidate will work closely with our corporate services team and receive appropriate guidance and supervision.

The initial appointment will be for3-6 months, with the possibility of extension depending on business requirements and performance.