Corporate Secretarial Assistant

PHOENIX ACCOUNTING SINGAPORE PTE. LTD.; Shenton Way; On-site; SGD 48,000 - 66,000; Full time

Job summary

PHOENIX ACCOUNTING SINGAPORE PTE. LTD. seeks a diligent corporate secretarial professional to support resolutions, minutes, filings, and compliance for local and offshore entities.

You will maintain statutory registers, assist with onboarding, and ensure alignment with the Companies Act, ACRA, IRAS, and related regulations while coordinating with teams and advisers.

Qualifications

• Diploma/degree in a relevant discipline or equivalent.
• Strong writing and communication skills.
• Good organising and interpersonal abilities.
• Solid knowledge of the Companies Act and subsidiary legislations.
• Able to work independently under tight deadlines.
• Proactive, positive attitude and team player.
• Flexible in various working styles.

Responsibilities

• Prepare resolutions and minutes of directors' and shareholders' meetings.
• Support customer due diligence onboarding and ongoing monitoring.
• Assist with company incorporation and foreign entity registrations.
• Maintain statutory registers including nominee directors/shareholders and minute books.
• Assist in annual compliance and ongoing corporate administration.
• Prepare and file statutory returns with ACRA.
• E-stamp transfer forms with IRAS.
• Stay updated on statutory/regulatory changes.
• Ensure adherence to Companies Act reporting requirements.
• Handle additional duties as assigned.

Skills

Writing skills

Communication

Organisational skills

Interpersonal skills

Problem solving

Proactive

Team player

Independence

Education

Diploma/degree in relevant discipline

Tools

Microsoft Word

Excel

Job description

Key Responsibilities:

• Prepare resolutions and minutes of directors' and shareholders' meetings.
• Support customer due diligence (onboarding and ongoing monitoring).
• Assist with company incorporation, registration of foreign entities and other corporate secretarial matters. (Knowledge and understanding of VCC is a bonus).
• Maintain statutory registers, including the Register of Controllers, Nominee Directors, Nominee Shareholders and Minute Books
• Assist in company formation, annual compliance requirements and ongoing corporate administration.
• Prepare and file statutory returns with the Accounting and Corporate Regulatory Authority (ACRA).
• E-stamp transfer forms with the Inland Revenue Authority of Singapore (IRAS).
• Staying updated on relevant developments and changes in statutory and regulatory requirements.
• Ensure adherence to statutory reporting requirements stipulated in the Companies Act
• Work on other incidental work as assigned from time to time.

Requirements:

• Diploma/degree in relevant discipline.
• Good writing and communication skills.
• Good organisational and interpersonal skills.
• Sound knowledge of the Companies Act and subsidiary legislations.
• Able to work independently and work under tight deadlines.
• Good problem-solving skills.
• Pro-active, positive attitude, good team player.
• Flexible and adaptable in various working styles.

Additional advantage:

• 1 - 3 years of experience preferred.
• Experience with offshore jurisdictions such as BVI and the Cayman Islands.
• Holding, or currently pursuing, corporate secretarial qualification.
• Able to commence work on short notice.
• Proficiency in Microsoft Word and Excel.