Contract Admin Assistant (Facilities & Corporate Services) - Up to $2,900 - 1-Year Renewable Contract

Recruit Express Pte Ltd; Singapore; On-site; SGD 29,000 - 35,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a Contract Admin Assistant (Facilities & Corporate Services) for an Alexandra location. The role offers a monthly salary up to SGD 2,900 on a 1-year renewable contract, with regular hours Monday to Friday. Start date by 24 November 2026 and on-site work.

Responsibilities cover general, facilities, operations, tender support, and corporate services administration. The candidate will handle meetings, documents, invoices, vendor coordination and safety records,

Responsibilities

• Coordinate meetings, including meeting room bookings and refreshments.
• Prepare, photocopy, scan, bind, file and archive documents.
• Arrange courier services and stationery orders.
• Support departmental correspondence and general administrative matters.
• Process purchase requisitions and purchase orders.
• Review quotations from vendors and service providers.
• Verify and process invoices against approved quotations and contracts.
• Maintain contracts, maintenance records, utility documents, tender files and audit documentation.
• Prepare inter-company billings, debit notes and supporting documents where required.
• Support workplace safety documentation and risk assessment records.
• Administer employee facial recognition registration, access cards and access control records.
• Assist with regular site inspections to identify maintenance, housekeeping, safety and operational issues.
• Coordinate follow-up actions with vendors, landlords and internal stakeholders.
• Support facilities audits, compliance inspections and operational reporting.
• Coordinate tender documentation, vendor communications and meeting arrangements.
• Assist with RFI submissions, document control and filing.
• Support project administration, progress tracking and stakeholder coordination.

Job description

Contract Admin Assistant (Facilities & Corporate Services) | Up to $2,900 | 1-Year Renewable Contract

Location: Alexandra

Salary: Up to $2,900/month

Working Hours: Monday-Friday, 8.30am-6pm

Contract Duration: 1 year (yearly renewable)

Start Date: By 24 November 2026

Key Responsibilities

General Administration

• Coordinate meetings, including meeting room bookings and refreshments.
• Prepare, photocopy, scan, bind, file and archive documents.
• Arrange courier services and stationery orders.
• Support departmental correspondence and general administrative matters.

Facilities Administration

• Process purchase requisitions and purchase orders.
• Review quotations from vendors and service providers.
• Verify and process invoices against approved quotations and contracts.
• Maintain contracts, maintenance records, utility documents, tender files and audit documentation.
• Prepare inter-company billings, debit notes and supporting documents where required.
• Support workplace safety documentation and risk assessment records.
• Administer employee facial recognition registration, access cards and access control records.

Facilities Operations

• Assist with regular site inspections to identify maintenance, housekeeping, safety and operational issues.
• Coordinate follow-up actions with vendors, landlords and internal stakeholders.
• Support facilities audits, compliance inspections and operational reporting.

Projects & Tender Support

• Coordinate tender documentation, vendor communications and meeting arrangements.
• Assist with RFI submissions, document control and filing.
• Support project administration, progress tracking and stakeholder coordination.

Corporate Services Administration

• Manage incoming mail and courier deliveries.
• Monitor office consumables, stationery and pantry supplies.
• Coordinate name card orders and replenishment activities.
• Support administrative records for company, demonstration and patrol vehicles.