Procurement Administrator - Up to $3,800 - 1-Year Contract - CBD #HMS

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 39,000 - 46,000; Full time

Job summary

Recruit Express Pte Ltd is seeking an organized Procurement & Contract Administration professional to support contract reviews, NDA handling, and records management in a fast-paced office environment.

You will coordinate vendor setup, process invoices, track contract renewals, and generate regular procurement reports using SAP, Coupa and INFOmatch. This role starts immediately for a 1-year contract with renewal potential.

Qualifications

• Experience in preparing, reviewing and coordinating contracts and NDAs.
• Strong ability to maintain procurement records and track expiry/renewal.
• Proven skill in coordinating vendor onboarding and invoicing processes.

Responsibilities

• Assist with preparing, reviewing and coordinating contracts and NDAs for physical or electronic signing.
• Maintain procurement records, including contracts, purchase orders and vendor information.
• Track contract expiry dates and coordinate renewal processes.
• Support low-value purchases and manage straightforward subscriptions independently.
• Liaise with vendors to arrange user additions, removals or transfers.
• Process invoices and support payment-related administration.
• Coordinate and schedule meetings and appointments.
• Assist with simple end-user enquiries.
• Update procurement activities in systems such as SAP, Coupa and INFOmatch.
• Ensure accuracy and consistency of data across procurement systems.
• Prepare regular and ad-hoc procurement reports.
• Maintain procurement documentation and ensure proper record keeping.
• Provide general administrative support for sourcing, procurement and operational projects.

Skills

Procurement operations

Contract administration

Vendor coordination

Invoice processing

Records management

Tools

SAP

Coupa

INFOmatch

Job description

Location: CBD, Singapore

Salary: Up to $3,800/month

Contract Duration: 1 year, renewable subject to business needs and performance

Availability: Immediate start preferred

What You'll Be Doing

Procurement & Contract Administration

• Assist with preparing, reviewing and coordinating contracts and NDAs for physical or electronic signing.
• Maintain procurement records, including contracts, purchase orders and vendor information.
• Track contract expiry dates and coordinate renewal processes.
• Support low-value purchases and manage straightforward subscriptions independently.

Vendor & Invoice Coordination

• Liaise with vendors to arrange user additions, removals or transfers.
• Process invoices and support payment-related administration.
• Coordinate and schedule meetings and appointments.
• Assist with simple end-user enquiries.

Records & Reporting

• Update procurement activities in systems such as SAP, Coupa and INFOmatch.
• Ensure accuracy and consistency of data across procurement systems.
• Prepare regular and ad-hoc procurement reports.
• Maintain procurement documentation and ensure proper record keeping.
• Provide general administrative support for sourcing, procurement and operational projects.

Company EA Licence number : 99C4599

Personnel EA License: R1331820