Facilities & Corporate Services Contract Admin — 1-Year

Recruit Express Pte Ltd; Singapore; On-site; SGD 29,000 - 35,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a Contract Admin Assistant (Facilities & Corporate Services) for an Alexandra location. The role offers a monthly salary up to SGD 2,900 on a 1-year renewable contract, with regular hours Monday to Friday. Start date by 24 November 2026 and on-site work.

Responsibilities cover general, facilities, operations, tender support, and corporate services administration. The candidate will handle meetings, documents, invoices, vendor coordination and safety records,

Responsibilities

• Coordinate meetings, including meeting room bookings and refreshments.
• Prepare, photocopy, scan, bind, file and archive documents.
• Arrange courier services and stationery orders.
• Support departmental correspondence and general administrative matters.
• Process purchase requisitions and purchase orders.
• Review quotations from vendors and service providers.
• Verify and process invoices against approved quotations and contracts.
• Maintain contracts, maintenance records, utility documents, tender files and audit documentation.
• Prepare inter-company billings, debit notes and supporting documents where required.
• Support workplace safety documentation and risk assessment records.
• Administer employee facial recognition registration, access cards and access control records.
• Assist with regular site inspections to identify maintenance, housekeeping, safety and operational issues.
• Coordinate follow-up actions with vendors, landlords and internal stakeholders.
• Support facilities audits, compliance inspections and operational reporting.
• Coordinate tender documentation, vendor communications and meeting arrangements.
• Assist with RFI submissions, document control and filing.
• Support project administration, progress tracking and stakeholder coordination.

Job description

Recruit Express Pte Ltd is seeking a Contract Admin Assistant (Facilities & Corporate Services) for an Alexandra location. The role offers a monthly salary up to SGD 2,900 on a 1-year renewable contract, with regular hours Monday to Friday. Start date by 24 November 2026 and on-site work.

Responsibilities cover general, facilities, operations, tender support, and corporate services administration. The candidate will handle meetings, documents, invoices, vendor coordination and safety records,