Admin Assistant/Executive

Success Human Resource Centre; Singapore; On-site; SGD 20,000 - 24,000; Full time

Job summary

Success Human Resource Centre Pte Ltd. is seeking a Facilities Administrator to coordinate maintenance contracts, liaise with contractors, and ensure audit-ready filing of service reports.

You will handle outsourced timesheets, monitor contract expiry, attend to defects on-site, and support the Transport Management System. This is a 2-year contract in Singapore, with working hours from Monday to Friday and a salary up to SGD 2,000 monthly.

Qualifications

• At least 3 years of relevant experience liaising with contractors on building facility issues.
• Excellent written and verbal communication for email correspondence.
• Meticulous, organized, and able to work independently.
• Willing to be on-site with maintenance contractors to ensure defect resolution.
• Medically fit to work.
• Contract orientation: 2-year contract.

Responsibilities

• Handle monthly outsourced timesheets and OT request forms to submit timely to Pserv and ensure filing for audit traceability.
• Monitor the maintenance schedule of all established maintenance contracts.
• Attend to any facility related issue or defects highlighted.
• Monitor expiry and renewal of facility maintenance and MHE contracts to ensure timely renewal before expiry.
• Assist as an administrator for Transport Management System.
• Ensure all service reports provided by maintenance contractors are properly filed for audit traceability.
• Follow-up promptly on any outstanding facility defects.
• Any other adhoc tasks assigned.

Skills

Facility management

Contract liaison

Communication

Audit documentation

On-site work

Time management

Tools

Transport Management System

Job description

Responsibilities:

• Handle monthly outsourced timesheets & OT request forms to submit timely to Pserv & ensuring they are properly filed for easy retrieval and for audit traceability
• Monitor the maintenance schedule of all established maintenance contracts
• Attend to any facility related issue or defects highlighted
• Monitor the expiry of all established facility maintenance and MHE contracts to ensure they are timely renewed before contract expiry
• Assist as an administrator for Transport Management System
• Ensure all service reports provided by maintenance contractors are properly filed for audit traceability
• Follow-up promptly on any outstanding facility defects
• Any other adhoc tasks assigned

Period:

• 2 years contract

Location:

Working Hours:

• Monday to Friday (8am - 5.45pm)
• Up to $2000

Requirements:

• Possess at least 3 years of relevant experience in the above job scope as well ashandling and liaising with contractors on building facility related issues or defects
• Conversant in communication, writing and replying to emails
• Meticulous & organised in work
• Willing to be on-site with maintenance contractor to attend to any building defects highlighted and ensuring the issue/defect is properly resolved before signing off the service report
• Able to work independently
• Committed & reliable towards work
• Medically fit to work