Administrative Specialist (6 Months Renewable Contract)

INTELLIPRO SINGAPORE PTE. LTD.; Singapore; On-site; SGD 40,000 - 67,000; Full time

Job summary

INTELLIPRO SINGAPORE PTE. LTD. is seeking an Administrative Specialist to support day-to-day office operations and collaborate with internal teams, vendors and regional stakeholders.

You will manage facilities, assets and procurement, handle payments and reimbursements, coordinate travel, and assist with onboarding/offboarding and IT access, while liaising with HQ across Admin, Finance, HR and IT, and helping with events and budgeting.

Qualifications

• Degree in any discipline is required.
• Minimum 2 years of relevant experience in office administration, office operations or a related role.
• Strong organizational, coordination and communication skills.
• Able to manage multiple tasks independently in a fast-paced environment.
• Proficient in Microsoft Office.

Responsibilities

• Manage daily office operations, facilities, supplies and vendor coordination.
• Handle office assets, inventory and procurement of office supplies.
• Support finance-related matters including payments, expenses and reimbursements.
• Coordinate business travel arrangements and related logistics.
• Support employee onboarding/offboarding and coordinate IT equipment and access.
• Liaise with HQ and regional teams across Admin, Finance, HR and IT.
• Coordinate company events, annual budgeting and other recurring activities.
• Handle other administrative and operational tasks as required.

Skills

Office administration

Vendor coordination

Finance support

Travel arrangements

Onboarding/offboarding

Education

Degree in any discipline

Tools

Microsoft Office

Job description

About the Role

We are looking for an Administrative Specialist to support smooth day-to-day office operations and work closely with internal teams, vendors and regional stakeholders.

Key Responsibilities

• Manage daily office operations, facilities, supplies and vendor coordination.
• Handle office assets, inventory and procurement of office supplies.
• Support finance-related matters including payments, expenses and reimbursements.
• Coordinate business travel arrangements and related logistics.
• Support employee onboarding/offboarding and coordinate IT equipment and access.
• Liaise with HQ and regional teams across Admin, Finance, HR and IT.
• Coordinate company events, annual budgeting and other recurring activities.
• Handle other administrative and operational tasks as required.

Requirements

• Degree in any discipline is required.
• Minimum 2 years of relevant experience in office administration, office operations or a related role.
• Strong organizational, coordination and communication skills.
• Able to manage multiple tasks independently in a fast-paced environment.
• Proficient in Microsoft Office.

Other Information

EA Reg No.: R1551305

License No. 22C1076