Project Admin

MAXX ENGINEERING PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

MAXX ENGINEERING PTE. LTD. is seeking an Administrative/Project Support staff in Singapore to provide essential admin assistance to project teams and maintain effective communications among stakeholders.

The role includes coordinating with clients, consultants, subcontractors, and suppliers to streamline project documentation and work arrangements. You will assist the project manager with quantities for variations and progress claims, maintain project records, process invoices, and support

Qualifications

• Minimum GCE 'O' Level / Nitec / Diploma or equivalent.
• Minimum 2 years of experience in an administrative or project support role, preferably in the construction industry.

Responsibilities

• Provide administrative support to project teams and maintain communications among stakeholders.
• Coordinate with clients, consultants, subcontractors and suppliers to facilitate documentation and work arrangements.
• Assist in project costing, variations, and progress claims.
• Maintain organized records of contracts, site documents, permits, and filing systems both digital and physical.
• Process invoices and purchase requisitions, and follow up on payments to support cash flow.

Skills

Administrative support

Project coordination

Communication

Independent worker

Education

GCE O’ Level / Nitec / Diploma or equivalent

Tools

Microsoft Office

Job description

Key Responsibilities

• To provide administrative support to project teams, ensures efficient project operations, and maintain communications among stakeholders.
• Coordinate with clients, consultants, subcontractors, and suppliers to facilitate project documentation and work arrangements
• General admin support to project team and assisting the project manager in working out the quantities for variations and progress claims
• Project Manpower record and Project Costing for all projects
• Maintain organized records of contracts, site documents, permits etc and organize project documentation and filing systems, both digital and physical
• Process invoices, purchase requisitions, and follow up on payments to maintain financial accuracy and cash flow
• Assisted in insurance/license application insurance, warranties, utilities setup, special supplies and statutory applications and renewal processes including BCA licenses
• Other ad-hoc duties as assigned

What we're looking for

• Minimum GCE 'O' Level / Nitec / Diploma or equivalent.
• Minimum 2 years of experience in an administrative or project support role, preferably in the construction industry
• Ability to work independently and manage multiple projects concurrently