Site Administrator cum document controller

GLOBAL ROAD MACHINERY & ENGINEERING PTE. LTD.; Singapore; On-site; SGD 33,000 - 60,000; Full time

Job summary

GLOBAL ROAD MACHINERY & ENGINEERING PTE. LTD. in Singapore seeks an administrative professional to support Project Managers throughout all project phases.

You will handle project documentation, control records, and coordinate meetings, ensuring accurate filing and timely communications with clients and vendors. The role requires 1–3 years' administrative experience in construction and proficiency with Microsoft Office.

Qualifications

• Diploma in Business Administration or relevant experience.
• 1–3 years of administrative experience, ideally in construction.
• Strong command of Microsoft Office and general office software.

Responsibilities

• Provide admin support to Project Managers across all project phases.
• Manage project documents, filing, RFIs, submittals, contracts, and change orders.
• Coordinate meetings, minutes, schedules, and distribution of information.
• Monitor deliverables and ensure timely completion with proper records.
• Liaise with clients, vendors, and internal teams for approvals and information.

Skills

Microsoft Office

Education

Diploma in Business Administration

Tools

Document control software

Job description

Job Description:

• Provide administrative and clerical support to Project Managers and project teams throughout all phases of construction projects.
• Manage project documentation, filing, document control, data entry, records, drawings, specifications, RFIs, submittals, contracts, purchase orders, and change orders.
• Coordinate project meetings, schedules, meeting rooms, minutes, attendance, action items, follow-ups, and distribution of project information.
• Monitor and follow up on outstanding actions, deliverables, approvals, and documentation to ensure timely completion and proper record keeping.
• Assist with budget tracking, invoice processing, payments, billing coordination, and related administrative documentation.
• Liaise with clients, consultants, vendors, subcontractors, and internal departments to obtain required information, documentation, and approvals.
• Maintain project management systems, logs, records, and databases to ensure accurate and up-to-date information.
• Support project reporting, presentations, project closeout documentation, warranties, operation manuals, and final document submissions.
• Manage office supplies, printing, scanning, laminating, distribution of site documents, safety posters, permits, and signage.
• Ensure proper filing, document control, and compliance with company policies, project requirements, and applicable safety regulations.
• Perform other administrative and ad-hoc duties as assigned by Management.

Requirements:

• Minimum Diploma in Business Administration or relevant experience as a construction admin
• 1 to 3 years of administrative experience, ideally in the construction sector
• Strong command of Microsoft Office