Client-Facing Office & Facilities Manager — Singapore

Lombard Odier Group; Singapore; On-site; SGD 45,000 - 70,000; Full time

Job summary

Lombard Odier Group seeks an Office Manager in Singapore to be the first point of contact for clients and visitors while ensuring smooth office operations. You will coordinate administration, facilities, events and travel, liaising with vendors and internal teams to deliver an exceptional workplace experience.

The ideal candidate has proven office-management experience, strong communication skills, and is fluent in English.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Hospitality, Office Management or related discipline.
• Proven experience in office management, EA, receptionist or administrative support.
• Professional, service-oriented and client-focused approach.
• Excellent interpersonal and communication skills with stakeholders at all levels.
• Strong organizational skills and ability to manage multiple priorities.
• Proactive, reliable and detail-oriented with hands-on problem solving.
• Fluent in English; additional languages are a plus.
• Demonstrates values of Excellence, Innovation, Respect, Integrity and One Team.

Responsibilities

• Act as the first point of contact for clients, visitors and external partners, ensuring a professional and welcoming reception experience.
• Manage reception activities, including handling calls, meeting room bookings, visitor registration and courier services.
• Coordinate office administration and day-to-day operations to ensure smooth running of the Singapore office.
• Liaise with internal teams, vendors, building management and service providers on office-related matters.
• Organize office supplies, facilities maintenance and procurement activities.
• Support planning and coordination of meetings, events and internal initiatives.
• Assist with travel arrangements, expense processing and other administrative tasks as required.
• Ensure office procedures, records and documentation are maintained accurately and in compliance with company policies.
• Oversee office facilities, safety, space planning and office moves as needed.
• Coordinate office security processes including access control, visitor management and emergency procedures.
• Manage relationships with external vendors, monitor performance and service quality.
• Monitor departmental budgets and expenses including invoice processing and cost tracking.
• Supervise and coordinate reception and administrative support staff where applicable.

Skills

Office management

Reception duties

Client interaction

Organization

MS Office

Education

Bachelor's degree in Business Administration or related

Diploma in related discipline

Tools

Microsoft Office

Job description

Lombard Odier Group seeks an Office Manager in Singapore to be the first point of contact for clients and visitors while ensuring smooth office operations. You will coordinate administration, facilities, events and travel, liaising with vendors and internal teams to deliver an exceptional workplace experience.

The ideal candidate has proven office-management experience, strong communication skills, and is fluent in English.