Facilities & Office Operations Coordinator

BW Offshore Group; Singapore; On-site; SGD 52,000 - 72,000; Full time

Job summary

BW Offshore Group in Singapore is seeking an Office Administrator to support the day-to-day operation of the Singapore office, serving approximately 250 employees. In your first year, you will take ownership of facilities coordination, vendor management, workplace records, and office administration, ensuring workplace services run efficiently and issues are followed through to resolution.

This is a hands-on, office-based role involving regular workplace inspections, coordination with vendors and

Qualifications

• Diploma or equivalent practical experience in office administration, facilities coordination, or a related discipline.
• 3–5 years coordinating office facilities, maintenance vendors, or workplace services.
• Strong organisational skills with ability to manage schedules, records, and purchasing documentation.
• Proficiency in Microsoft 365 applications.

Responsibilities

• Conduct workplace inspections and report facilities issues with corrective actions through to completion.
• Coordinate maintenance contractors, cleaning providers, pest control services, and building management activities.
• Maintain maintenance schedules, vendor records, service contracts, and renewal trackers.
• Prepare purchase requests, obtain quotations, and verify facilities invoices against work completed.
• Maintain workplace records including furniture, lockers, seating plans, and storeroom inventories.
• Support safety inspections, emergency preparedness records, ISO audits, and committee administration activities.
• Coordinate workstation readiness, office moves, storage activities, and workplace communications.
• Provide reception coverage during planned absences, including visitor reception, calls, deliveries, and shared inbox support.

Skills

Strong organisational skills

Prioritise requests

Communicate effectively

Microsoft 365 proficiency

Education

Diploma or equivalent in office administration / facilities coordination

Tools

IFS

OfficeSpace

Job description

BW Offshore Group in Singapore is seeking an Office Administrator to support the day-to-day operation of the Singapore office, serving approximately 250 employees. In your first year, you will take ownership of facilities coordination, vendor management, workplace records, and office administration, ensuring workplace services run efficiently and issues are followed through to resolution.

This is a hands-on, office-based role involving regular workplace inspections, coordination with vendors and