Office Manager - Top Global Investment Firm

Mapped; Singapore; On-site; SGD 85,000 - 130,000; Full time

Job summary

Mapped seeks an experienced Office Manager to lead the Singapore office’s day-to-day facilities and corporate services. The role emphasizes proactive management of workplace operations, vendor relations, and cost control in a fast-paced environment.

The ideal candidate has 10+ years in office/facilities management, strong communication skills, and the ability to coordinate across teams and vendors while upholding professional standards.

Qualifications

• 10+ years in office management or corporate Real Estate, preferably in financial services or consulting.
• Demonstrated ability to lead facilities and corporate services.
• Strong communication and organisational skills; able to handle multiple tasks.

Responsibilities

• Oversee day-to-day office operations and ensure a professional workplace in Singapore.
• Manage facilities, cleaning, security, pantry, office supplies, mailroom, and related services.
• Coordinate relationships with vendors, landlords, and building management to meet standards.
• Plan maintenance, repairs, improvements, and workplace projects.
• Support procurement, access management, onboarding/offboarding, and events.
• Maintain policies, procedures, documentation, and vendor contracts.
• Assist business continuity, safety, and crisis management initiatives.
• Collaborate with regional teams on operations and ad hoc requests.
• Support internal meetings and office-based activities; monitor costs and vendor performance.

Skills

Office management

Facilities management

Vendor management

Stakeholder communication

MS Office proficiency

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office

Job description

Our client is a top tier global investment firm that manages investments internationally across multiple asset classes. With decades of experience, an impressive portfolio, and offices in major cities across four continents, they combine local expertise with a global vision to create value for their stakeholders. The company has a strong team-focused culture, emphasising trust, collaboration, and innovation to achieve shared goals.

Job Summary:

Our client is seeking an experienced Office Manager to oversee the day-to-day workplace, facilities, and corporate services operations of its Singapore office. This is a broad, hands-on role with a strong focus on facilities management, soft services, workplace operations, and corporate services. The position is ideal for someone who enjoys taking initiative, thrives in a fast-paced environment, and can balance various responsibilities effectively. The candidate should not only be confident and resilient, but should be able to maintain a diplomatic and professional demeanor in order to manage a high performing and dynamic team.

Responsibilities:

• Oversee the day-to-day operations of the Singapore office, ensuring a professional, efficient, and well-maintained workplace environment.
• Manage facilities and soft services, including cleaning, maintenance, security, pantry services, office supplies, mailroom/courier services, and other workplace requirements.
• Manage relationships with external vendors, service providers, landlords, and building management, ensuring service levels and operational standards are consistently met.
• Coordinate preventive and reactive maintenance, office repairs, workplace improvements, and other facilities-related projects.
• Support broader corporate services and workplace operations, including office administration, procurement, access management, and employee-related workplace requirements.
• Maintain relevant office policies, procedures, documentation, and vendor contracts.
• Support business continuity, workplace safety, emergency preparedness, and crisis management initiatives.
• Partner with internal stakeholders and regional teams on office operations, employee onboarding/offboarding, workplace requirements, and ad hoc projects.
• Support the coordination of internal meetings, corporate events, and other office-based activities.
• Monitor service delivery, operational expenditure, and vendor performance, identifying opportunities to improve efficiency and workplace experience.

Requirements:

• Minimum 10 years of experience in office management, corporate real estate, or related fields, preferably in financial services or consulting.
• Strong organisational skills with the ability to manage multiple tasks effectively.
• Strong communication and people skills for working with teams at all levels.
• Familiarity with Microsoft Office tools like Word, Excel, and PowerPoint.
• Experience in workplace strategy or facilities management is a plus.
• Flexibility to adapt to changing priorities and work beyond standard hours if needed.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. By submitting your application, you give us permission to store and use your data for recruitment purposes in accordance with our privacy policy.