Office Manager - Singapore

Lombard Odier Group; Singapore; On-site; SGD 45,000 - 70,000; Full time

Job summary

Lombard Odier Group seeks an Office Manager in Singapore to be the first point of contact for clients and visitors while ensuring smooth office operations. You will coordinate administration, facilities, events and travel, liaising with vendors and internal teams to deliver an exceptional workplace experience.

The ideal candidate has proven office-management experience, strong communication skills, and is fluent in English.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Hospitality, Office Management or related discipline.
• Proven experience in office management, EA, receptionist or administrative support.
• Professional, service-oriented and client-focused approach.
• Excellent interpersonal and communication skills with stakeholders at all levels.
• Strong organizational skills and ability to manage multiple priorities.
• Proactive, reliable and detail-oriented with hands-on problem solving.
• Fluent in English; additional languages are a plus.
• Demonstrates values of Excellence, Innovation, Respect, Integrity and One Team.

Responsibilities

• Act as the first point of contact for clients, visitors and external partners, ensuring a professional and welcoming reception experience.
• Manage reception activities, including handling calls, meeting room bookings, visitor registration and courier services.
• Coordinate office administration and day-to-day operations to ensure smooth running of the Singapore office.
• Liaise with internal teams, vendors, building management and service providers on office-related matters.
• Organize office supplies, facilities maintenance and procurement activities.
• Support planning and coordination of meetings, events and internal initiatives.
• Assist with travel arrangements, expense processing and other administrative tasks as required.
• Ensure office procedures, records and documentation are maintained accurately and in compliance with company policies.
• Oversee office facilities, safety, space planning and office moves as needed.
• Coordinate office security processes including access control, visitor management and emergency procedures.
• Manage relationships with external vendors, monitor performance and service quality.
• Monitor departmental budgets and expenses including invoice processing and cost tracking.
• Supervise and coordinate reception and administrative support staff where applicable.

Skills

Office management

Reception duties

Client interaction

Organization

MS Office

Education

Bachelor's degree in Business Administration or related

Diploma in related discipline

Tools

Microsoft Office

Job description

A career at Lombard Odier means working for a renowned global wealth and asset manager and a leader in sustainable investing. An innovative bank of choice for private and institutional clients, our Firm is independently owned and one of the best-capitalised banking groups in the world, managing over CHF 300 billion and operating from over 25 Offices across 4 continents.

With a history spanning over 229 years, Lombard Odier is an investment house providing comprehensive offering of discretionary and advisory portfolio management, wealth services and custody. We also offer asset management services and investment strategies through Lombard Odier Investment Managers and provide advanced banking technology to other financial institutions.

"Rethink Everything" is our philosophy - it is at the heart of everything we do. We have grown stronger through 40 financial crises by re-evaluating the world around us and we constantly rethink the world around us to provide a fresh investment perspective for our clients.

We are looking for an Office Manager who will serve as the first point of contact for clients and visitors while managing the administration and smooth running of the Singapore office. The role is responsible for coordinating office procedures, resources and facilities to ensure operational efficiency and an exceptional workplace experience.

YOUR ROLE

• Act as the first point of contact for clients, visitors and external partners, ensuring a professional and welcoming reception experience.
• Manage reception activities, including handling calls, meeting room bookings, visitor registration and courier services.
• Coordinate office administration and day-to-day operations to ensure the smooth running of the Singapore office.
• Liaise with internal teams, vendors, building management and service providers on office-related matters.
• Organize office supplies, facilities maintenance and procurement activities.
• Support the planning and coordination of meetings, events and internal initiatives.
• Assist with travel arrangements, expense processing and other administrative tasks as required.
• Ensure office procedures, records and documentation are maintained accurately and in compliance with company policies.
• Oversee office facilities and maintenance to ensure a safe, efficient, and professional working environment, including space planning and coordination of office moves.
• Coordinate office security processes, including access control, visitor management, emergency procedures, fire safety requirements, evacuation drills, and adherence to relevant regulatory standards.
• Manage relationships with external vendors and service providers, including supplier selection, contract administration, performance monitoring, and service quality management.
• Monitor departmental budgets and expenses, including invoice processing and approval, cost control, and budget tracking to ensure effective use of resources.
• Supervise and coordinate reception and administrative support staff, where applicable, to ensure smooth day-to-day operations and service delivery.

YOUR PROFILE

• Diploma or Bachelor's degree in Business Administration, Hospitality, Office Management or a related discipline.
• Proven experience in an office management, executive assistant, receptionist or administrative support role.
• Professional, service-oriented and client-focused approach.
• Excellent interpersonal and communication skills, with the ability to engage effectively with stakeholders at all levels.
• Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• Proactive, reliable and detail-oriented, with a hands-on approach to problem solving.
• Proficient in Microsoft Office applications.
• Fluent in English; additional language skills would be an advantage.
• Demonstrates the values of Excellence, Innovation, Respect, Integrity and One Team.

Our Maison's DNA is defined by five core values. Excellence drives us to be the best at what we do, while Innovation fuels our progress. Respect underpins every interaction, and Integrity shapes our actions. Together, we are One Team, united in serving our clients with unwavering dedication.

As a responsible and supportive employer, we promote a diverse and inclusive work environment for our employees and candidates. Diversity, Equity and Inclusion are woven into the fabric of our Maison's DNA, and we strive to ensure that our employees can fulfill both their personal and professional aspirations by encouraging internal mobility and individual upskilling programs. We firmly believe that building Diverse Teams contributes to our successes and to deliver on this, we actively embed Diversity, Equity and Inclusion in our business strategy.

It is an exciting time to join our Teams. All applications will be handled in the strictest confidence.