Business Support Assistant Manager

HSBC; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading global bank in Singapore is seeking a Business Support Assistant Manager. This role involves organizing team meetings, preparing management information, and managing invoices. The ideal candidate will have strong organizational skills and personal motivation. Join a workplace that values diversity and offers opportunities for professional growth.

Qualifications

• Detail oriented and strong organisational skills are essential.
• Possess personal drive and motivation.
• Ability to make recommendations based on both subjective and objective information.
• Ability to recognize when escalation is required.

Responsibilities

• Set up team and project meetings, organize agendas and follow up.
• Prepare Management Information (MI).
• Manage timely receipt of invoices and prepare payment journals.
• Raise Purchase Orders for Real Estate Services costs.

Skills

Detail oriented

Strong organisational skills

Ability to build strong working relationships

Personal drive and motivation

Job description

Some careers have more impact than others.

If you’re looking for a career where you can make a real impression, join HSBC and discover how valued you’ll be. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

Real Estate Services manages HSBC’s global property portfolio of c. 22 million square feet. Our ambition is to create inclusive, digitally enabled spaces for meaningful collaboration and experiences, while ensuring safe, sustainable, and resilient operations for HSBC. Whether it is a customer entering a branch, or colleagues collaborating in an office, we help to ensure they have a positive experience.

Business Support Assistant Manager

In this role you will

• Set up Real Estate Services (RES) Team and Projects Meetings, organize the meeting agenda and presentation decks and follow up with respective party responsible in providing updates discussed and are being timely actioned.
• Co‑ordinate inputs and updates from respective Workstreams for reporting and submission to ASP and Market forums.
• Prepare Management Information (MI).
• Ensure RES and Workstreams team members provide confirmation on mandatory compliance and reported in the respective reporting tool / SharePoint.
• Represent RES in the Governance Record Management Meetings and as administrator of the RES Record Management System by ensuring accesses adequately provided to relevant RES members.
• Manage and ensure timely receipt of invoices from suppliers and prepare journals for payments processing.
• Raise Purchase Orders for approved Real Estate Services costs and boundary changes from WPB and ensure that they correspond with the actual billings.
• Set up relevant types of payments i.e. Bankers’ Guarantees, Cashiers’ Orders, Standing Instructions, Giro as rental, utility, license, building authority fees etc.

To be successful you will need

• Detail oriented and strong organisational and administrative skills.
• Possess personal drive and motivation.
• Ability to make recommendations based on both subjective and objective information.
• Ability to build strong working relationships and collaborate effectively.
• Ability to recognize when escalation is required to senior members of the team.

Opening up a world of opportunity

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Issued by The Hongkong and Shanghai Banking Corporation Limited.