Business Operations Associate

OceanX; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A nonprofit organization in Singapore seeks a Business Operations Associate to enhance operational processes and support strategic initiatives. Ideal candidates are detail-oriented and adaptable professionals with strong analytical and communication skills. This role involves collaboration across teams, project management, and leveraging AI to optimize workflows. Competitive salary and benefits offered.

Benefits

Comprehensive employer-paid medical plan

Competitive salary

CPF contributions

Qualifications

• 3+ years of experience in consulting, project management, analytics, or strategic planning.
• Comfortable working in a fast-paced, evolving environment.
• Willingness to work flexible hours for cross-time zone collaboration.

Responsibilities

• Support the design and execution of initiatives and operational processes.
• Serve as an internal consultant across departments.
• Lead projects focused on improving operational efficiency.

Skills

Data analysis

Project management

Effective communication

Collaboration

Attention to detail

Presentation skills

Education

Bachelor's degree in Business, Finance, Economics, or related field

Tools

PowerPoint

Excel

AI tools (e.g., ChatGPT)

Jira

SQL

Job description

OceanX is a nonprofit working to unlock the ocean’s sustainable potential. Through a dual focus on science and education, we’re building a new paradigm where humanity and the ocean mutually thrive. Our approach is fueled by exploration, leveraging advanced research, multimedia educational programs, cross-sector partnerships, and advanced technology to help transform how people understand and value the ocean. Our work strives to fortify biodiversity and increase the sustainable use of ocean resources to help ensure the ocean remains a foundation for human wellbeing and potential. OceanX is a nonprofit operating program of Dalio Philanthropies.

OceanX is seeking a Business Operations Associate to drive the design, execution, and continuous improvement of processes that advance key initiatives across the organization. This role blends strategic, operational, financial, and analytical responsibilities - including process development, partner engagement, and cross-functional collaboration to support enterprise priorities and deliver measurable impact.

As a core member of the Business Operations team, this position will work closely with both internal leaders and external partners to strengthen operations and enable company-wide goals. It is ideal for a detail-oriented, adaptable, and collaborative professional eager to contribute to high-impact projects and organizational success.

OceanX is an entrepreneurial environment which values team players who can manage priorities and workstreams simultaneously. To thrive and succeed within our unique culture and work environment, youmust demonstrate humility, innate curiosity, and openness to new ideas/approaches. You also must be hard working, composed and goal oriented. All employees are expected to be honest, excited aboutproviding and receiving objective feedback, constantly striving for self-improvement, and committed tothe pursuit of excellence.

Position Location:

Duties and Responsibilities:

• Support the design, refinement, and execution of initiatives and operational processes that advance OceanX’s strategic goals and impact
• Serve as an internal consultant across departments - including science, media, education, missions, and marketing by providing project-based support and operational guidance
• Develop high-quality business deliverables, presentations, and analysis using tools such as PowerPoint and Excel, supporting workstreams across OceanX’s New York and Singapore offices
• Lead and contribute to strategic projects focused on improving operational efficiency, including project planning, prioritization, status tracking, and escalation management
• Support shared services execution across HR, Finance, Legal, and Technology, helping streamline processes and drive cross-functional alignment
• Build and maintain financial reports, models, and analytics to inform strategic decision-making and performance tracking
• Produce enterprise and departmental reporting, including ad hoc analysis, for OceanX leadership, partner organizations, and Dalio Family Office stakeholders
• Prepare clear, compelling presentations to support strategic discussions with executive leadership, partners, and external collaborators
• Leverage AI tools (e.g., ChatGPT, Claude, Perplexity) to enhance research, drafting, summarization, and workflow automation
• Design and implement AI-enabled workflows to improve productivity, reduce redundancy, and ensure operational consistency
• Operate in alignment with OceanX cultural values, including transparency, direct feedback, structured thinking, and continuous improvement

Qualifications:

• Professional Experience:
  • A Bachelor's degree in Business, Finance, Economics, Data Analytics, or related field
  • 3+ years of experience in consulting, project management, analytics, or strategic planning
  • Proven ability to independently lead projects from concept to execution, with strong attention to detail and follow-through
  • Proficient in data analysis, reporting, and visualization, with strong presentation skills
  • Advanced Excel skills, including modeling and experience working with large datasets
  • Effective communicator with strong written and verbal skills across a range of internal and external audiences
  • Experience using AI tools (e.g., ChatGPT, Claude) to improve efficiency, workflows, and decision-making
  • Demonstrated initiative and ability to manage multiple projects while working collaboratively across teams
  • Experience with Jira, Smartsheet, Notion, Monday.com and/or similar platforms is a plus
  • Experience with databases such as SQL and data visualization tools is a plus
  • Comfortable working in a fast-paced, evolving environment and navigating ambiguity with a solutions-oriented mindset
  • Willingness to work flexible hours, including early mornings or late evenings, to support cross-time zone collaboration
  • Adaptable to varying workloads, balancing periods of focused execution with lighter operational phases
• Personal Attributes:
  • Determined, resourceful and practical. An independent, self-starter, with a “roll up your sleeves” attitude and strong work ethic
  • Agility, with a track record of getting things done
  • Organized, reliable, and meticulous
  • Ability to prioritize, meet tight deadlines, anticipate needs, and maintain high quality work
  • Strong interpersonal and communication skills (written and verbal)
  • Comfortable with ambiguity
  • Maintains high standards
  • Highly collaborative

Compensation and Benefits :

Compensation for the role includes a competitive salary dependent on years of experience, level of education obtained, as well as applicable skillset), and an excellent benefits package, including a comprehensive employer paid medical plan and CPF.

Please note that we do not provide immigration sponsorship for this position.

At the DFO, we believe our biggest asset is our people. We are proud to be an equal opportunity employer, hiring and developing individuals from diverse backgrounds and experiences to add to our collaborative culture. The DFO treats all candidates and employees with respect and does not discriminate in our recruiting, hiring, and promoting processes and general treatment during employment, including on the basis of actual or perceived race, creed, color, religion, sex, age, sexual orientation, gender identity and/or expression, alienage or national origin, ancestry, citizenship status, marital status, veteran status, or disability.

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