Business Analyst – SharePoint Online & Governance

Epergne Solutions; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

Epergne Solutions is seeking an experienced Senior Business Analyst to lead SharePoint Online governance and migration initiatives in Singapore. You will analyse requirements, design target-state architectures, and coordinate with vendors to ensure smooth delivery and adoption.

Responsibilities include governance establishment, information architecture, testing coordination, UAT, cutover, and post-migration support, while engaging stakeholders across business and IT to drive solutions.

Qualifications

• 7+ years of experience in Business Analysis or IT solution delivery.
• Hands-on experience with SharePoint Online and migration projects.
• Knowledge of governance, information architecture, and security practices.
• Experience coordinating vendors/partners and reviewing technical proposals.

Responsibilities

• Lead SharePoint Online assessment, migration planning, and target-state design.
• Analyse sites, document libraries, metadata, permissions, workflows, integrations, and content.
• Gather and document business, functional, and non-functional requirements.
• Define information architecture, site structures, content management, navigation, and access models.
• Develop migration roadmaps, work plans, success criteria, and risk mitigation strategies.
• Coordinate with vendors and implementation partners to manage scope, deliverables, quality, timelines, risks, and dependencies.
• Review solution designs, migration approaches, estimates, and technical proposals.
• Coordinate testing, UAT, migration validation, cutover, and post-migration activities.
• Establish and maintain SharePoint governance covering provisioning, ownership, permissions, retention, lifecycle, and archival.
• Support incident, problem, change, and enhancement management for SharePoint services.
• Engage business, technical, security, and vendor stakeholders and facilitate solution decisions.
• Prepare recommendations, risk assessments, project updates, and management documentation.
• Support user training, adoption, transition, and continuous improvement initiatives.

Skills

SharePoint Online

Microsoft 365

Business Analysis

Requirements gathering

Stakeholder management

Analytical

Communication

Presentation

Vendor management

Governance

Tools

Power Automate

Power Apps

SharePoint

Job description

Job Role: Business Analyst – SharePoint Online & Governance

Experience: 7+ Years

Job Role: Business Analyst – SharePoint Online & Governance

Job Location: Singapore

Experience: 7+ Years

Role Overview:-

Responsible for analysing business requirements, supporting SharePoint Online migration and governance, coordinating vendors, and ensuring effective delivery, adoption, and continuous improvement of collaboration and information management solutions.

Roles & Responsibilities:-

• Lead SharePoint Online assessment, migration planning, and target-state design.
• Analyse sites, document libraries, metadata, permissions, workflows, integrations, and content.
• Gather and document business, functional, and non-functional requirements.
• Define information architecture, site structures, content management, navigation, and access models.
• Develop migration roadmaps, work plans, success criteria, and risk mitigation strategies.
• Coordinate with vendors and implementation partners to manage scope, deliverables, quality, timelines, risks, and dependencies.
• Review solution designs, migration approaches, estimates, and technical proposals.
• Coordinate testing, UAT, migration validation, cutover, and post-migration activities.
• Establish and maintain SharePoint governance covering provisioning, ownership, permissions, retention, lifecycle, and archival.
• Support incident, problem, change, and enhancement management for SharePoint services.
• Engage business, technical, security, and vendor stakeholders and facilitate solution decisions.
• Prepare recommendations, risk assessments, project updates, and management documentation.
• Support user training, adoption, transition, and continuous improvement initiatives.

Skills & Requirements:-

• 7+ years of relevant experience in Business Analysis, SharePoint, Microsoft 365, application migration, or IT solution delivery.
• Hands-on experience with SharePoint Online and at least one SharePoint/document repository migration.
• Strong knowledge of SharePoint sites, pages, lists, libraries, metadata, content types, navigation, search, and permissions.
• Experience in SharePoint information architecture and governance.
• Strong requirements gathering, process mapping, documentation, UAT, and testing skills.
• Experience managing vendors/implementation partners and reviewing technical proposals.
• Knowledge of Microsoft 365 and Power Platform (Power Automate/Power Apps) is an advantage.
• Understanding of IT security, risk, compliance, and governance practices.
• Strong stakeholder management, analytical, problem-solving, communication, and presentation skills.
• Ability to work independently, manage multiple priorities, and collaborate effectively across teams.
• Relevant Microsoft/SharePoint certification is an advantage.
• Exposure to public-sector/governmentenvironments is an advantage.