Billing Assistant

Elitez Pte Ltd; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Elitez Pte Ltd in Singapore is seeking a detail-oriented Billing Clerk to manage invoicing, credit/debit notes, and billing accuracy. You will review job orders, quotations, and supporting documents before billing, and verify rates, surcharges, discounts, and GST.

You will maintain customer billing records, prepare statements, support payment follow-up, and handle inquiries while liaising with Operations and Accounts.

Qualifications

• Basic knowledge of accounting and bookkeeping.
• Proficient in Microsoft Excel.
• Knowledge of MYOB and/or AutoCount will be an advantage.
• Able to communicate effectively in English via email.
• Careful, responsible and detail-oriented.
• Able to work independently and follow established instructions.
• Willing to learn, accept feedback and adapt to new procedures.
• Willing to ask questions and clarify when unsure.
• Able to identify errors or unusual information before completing billing tasks.

Responsibilities

• Prepare and issue invoices, credit notes and debit notes accurately and on time.
• Check job orders, quotations and supporting documents before billing.
• Verify rates, fuel surcharges, additional charges, discounts and GST.
• Identify discrepancies or missing information and clarify before issuing invoices.
• Maintain accurate customer billing records, rates and credit terms.
• Prepare Statements of Account and assist with payment follow-up.
• Handle customer enquiries relating to billing and invoices.
• Liaise with Operations and Accounts on billing matters.
• Maintain proper filing and accounting records.
• Review and check work carefully before sending documents to customers.

Skills

Accounting basics

Excel

English communication

Attention to detail

Independent worker

Willingness to learn

Billing accuracy

Questioning when unsure

Discrepancy resolution

Job description

Working Hours: Monday to Friday, 8:30 AM - 5:30 PM

Key Responsibilities

• Prepare and issue invoices, credit notes and debit notes accurately and on time.

• Check job orders, quotations and supporting documents before billing.

• Verify rates, fuel surcharges, additional charges, discounts and GST.

• Identify discrepancies or missing information and clarify before issuing invoices.

• Maintain accurate customer billing records, rates and credit terms.

• Prepare Statements of Account and assist with payment follow-up.

• Handle customer enquiries relating to billing and invoices.

• Liaise with Operations and Accounts on billing matters.

• Maintain proper filing and accounting records.

• Review and check work carefully before sending documents to customers.

Requirements

• Basic knowledge of accounting and bookkeeping.

• Proficient in Microsoft Excel.

• Knowledge of MYOB and/or AutoCount will be an advantage.

• Able to communicate effectively and respond to emails in English.

• Careful, responsible and attentive to detail.

• Able to work independently and follow established instructions.

• Willing to learn, accept feedback and adapt to new procedures.

• Willing to ask questions and clarify when unsure.

• Able to identify errors or unusual information before completing billing tasks.