Invoicing Executive

PECK TIONG CHOON TRANSPORT PTE. LTD.; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

PECK TIONG CHOON TRANSPORT PTE. LTD. is seeking a detail-oriented Billing Specialist to ensure accurate invoicing for transportation services. You will prepare invoices, verify supporting documents, and coordinate with Operations and Finance to resolve discrepancies.

The role requires 1–2 years in invoicing or billing, with proficiency in Excel and accounting software. You will maintain invoicing records and support month-end closings in a fast-paced logistics environment.

Qualifications

• Diploma or equivalent qualification in Accounting, Finance, Business Administration, or related discipline.
• 1–2 years of invoicing, billing, or accounts-related experience.
• Experience in transport/logistics is a plus.
• Familiar with Delivery Orders, POD, and job sheets.

Responsibilities

• Prepare and issue customer invoices accurately and timely.
• Verify trip records, DOs, PODs and job sheets before billing.
• Ensure invoices align with rates and contract terms.
• Process credit/debit notes and adjustments when needed.
• Submit invoices to customers via email or portals.
• Reconcile transport jobs with invoices to ensure accuracy.
• Handle billing inquiries and follow up on discrepancies.
• Coordinate with Operations and Finance on billing matters.
• Prepare billing reports and assist month-end closes.
• Maintain invoicing records and update system data.

Skills

Invoicing

Billing

Excel

Communication

Attention to detail

Meet deadlines

Education

Diploma or equivalent in Accounting/Finance/Business Administration

Tools

Accounting software

ERP systems

Email portals

Job description

Job Description

• Prepare and issue customer invoices accurately and timely based on completed transportation services.
• Verify trip records, delivery orders, job sheets, purchase orders, and supporting documents before billing.
• Ensure invoices are prepared according to agreed customer rates and contract terms.
• Process credit notes, debit notes, and billing adjustments when required.
• Submit invoices and supporting documents to customers through email or online portals.
• Reconcile completed transport jobs against invoices to ensure all services are billed correctly.
• Handle customer billing enquiries and follow up on invoice discrepancies.
• Coordinate with Operations and Finance teams on billing matters.
• Prepare billing reports and support month-end closing activities.
• Maintain proper invoicing records and update billing information in the system.
• Ensure compliance with company procedures, GST requirements, and internal controls.
• Perform any other duties assigned by Management.

Job Requirements

• Diploma or equivalent qualification in Accounting, Finance, Business Administration, or related discipline.
• Minimum 1–2 years of experience in invoicing, billing, or accounts-related roles.
• Experience in the transportation or logistics industry will be an advantage.
• Familiar with transportation documents such as Delivery Orders (DO), Proof of Delivery (POD), and job sheets.
• Proficient in Microsoft Office applications, especially Excel.
• Experience with accounting or transport management systems is preferred.
• Good attention to detail, accuracy, and ability to meet deadlines.
• Strong communication and coordination skills.
• Able to work independently and as part of a team.