Associate Specialist – Private Events

Directions Group Inc Pte Ltd; Singapore; On-site; SGD 28,000 - 40,000; Full time

Job summary

Directions Group Inc Pte Ltd is seeking an Associate Specialist to assist with private events such as weddings, anniversaries, and private parties. You will support planning, budgeting, and vendor coordination, and help execute events from start to finish.

You will brainstorm creative concepts, review proposals, negotiate quotations, and maintain meticulous records and timelines. The role demands strong organisational skills, attention to detail, and teamwork in a fast-paced environment.

Qualifications

• Diploma or degree in Business Studies, Event Management, Marketing, Mass Communications, Creative/Design or related field.
• 1–2 years of relevant experience in Event Management or a Creative/Design field.
• Existing network of contacts in design, production and audiovisual is an advantage.
• Strong organisational and time management skills with the ability to multitask and meet deadlines.
• Proficient in Microsoft Office applications and good written/verbal communication.

Responsibilities

• Provide key support to the team by planning, preparing and coordinating meetings with clients and vendors.
• Brainstorm with the team to develop creative concepts based on client briefs.
• Review proposals and contracts on behalf of clients.
• Negotiate quotations and manage budgets for clients and internal costings.
• Assist with execution of private events from start to finish.
• Update and manage event checklists and timelines; issue reminders for tasks.
• Assist with guest list management and provide support during events.
• Keep up to date with trends and styles for private events.
• Maintain accurate records and files for all event management projects; file budgets, proposals, guest lists, photos, contracts.
• Ensure vendor information is updated; maintain vendor relations as a point of contact.

Skills

Organisational skills

Time management

Communication skills

Team player

Problem solving

Attention to detail

Multitasking

Creativity

Education

Diploma or Degree in Business Studies, Event Management, Marketing, Mass Communications, Creative/Design or related field

Tools

Microsoft Office

Job description

Working with a small team of dynamic individuals, the Associate Specialist will assist with the execution of private events that include weddings, anniversaries, and private parties.

Responsibilities

• Provide key support to the team by planning, preparing and coordinating meetings with clients and/or vendor(s), recording discussions and following up after the meeting
• Brainstorming with the team to develop creative concepts and design based on the brief from the clients
• Review proposals and contracts on behalf of clients
• Negotiate quotations and manage the budget on behalf of clients, as well as internal costings for each event
• Assist the team with the execution of private events from start to finish
• Update and manage the checklist and timeline for each event, and provide reminders for upcoming tasks for all parties involved
• Assist with guest list management
• Provide support during events
• Keep up to date, research new trends and styles for private events
• Create and maintain accurate and up-to-date records and files for all event management projects, and ensure that all budgets, proposals, guest lists, event photos and contracts are properly filed
• Ensure information such as business contacts and vendor lists is updated
• Maintain vendor relations and serve as a point of contact for all selected vendors for each event

Requirements

• Diploma or Degree in Business Studies, Event Management, Marketing, Mass Communications, Creative/Design or related field
• Minimum 1-2 years of relevant experience in Event Management or in a Creative/Design field
• An existing network of contacts in design, production and Audiovisual will be an advantage
• High level of organisational and time management skills with the ability to multi-task, prioritise tasks and meet deadlines
• Passion for events
• Meticulous with strong attention to details
• Good written and verbal communication skills
• Positive attitude, resourceful nature and excellent problem-solving capabilities
• A team player with strong interpersonal skills is proactive and able to work independently
• Some night and weekend work is required
• Proficient in all Microsoft Office applications