ASSOCIATE – PRIVATE EVENTS

Directions Group Inc Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Directions Group Inc Pte Ltd is seeking an Associate to support private events such as weddings, anniversaries, and private parties. You will handle administrative tasks, coordinate venues, manage guest lists, and assist on-site during events.

Key qualifications include a diploma or degree in business studies, event management, marketing, communications or related fields, excellent organization, attention to detail, and strong communication skills.

Qualifications

• Diploma or Degree in Business Studies, Event Management, Marketing, Communications and New Media, Mass Communications, or related field.
• High level of organisational and time management skills with the ability to multi-task, prioritise tasks and meet deadlines.
• Passion for events
• Meticulous with strong attention to details
• Good written and verbal communication skills
• Positive attitude, resourceful nature and excellent problem-solving capabilities
• A team player with strong interpersonal skills, is proactive and able to work independently
• Some night and weekend work is required
• Proficient in all Microsoft Office applications

Responsibilities

• Provide key support to overall team operations by planning internal staff meetings, preparing meeting agendas, recording discussions and providing follow up reports
• Assist the team with the execution of private events by providing required administrative support
• Manage guest list for invitation cards, RSVP, dietary restrictions and seating plan
• Pack and arrange necessary supplies and equipment to be transported to the event venue promptly
• Ensuring that clients’ gifts and personal property are packed away and secured in an assigned vehicle or storage room
• Provide support during events
• Create and maintain accurate and up to date records and files for all event management projects and ensure that all proposals, guest lists, events photos and contracts are properly filed
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Maintain current information in corporate databases for business contacts and vendor lists
• Maintain vendor relations and serve as a point of contact for all selected vendors for each event

Skills

Organisational skills

Time management

Multi-tasking

Prioritisation

Communication skills

Attention to detail

Team player

Night/weekend availability

Microsoft Office

Education

Business Studies

Event Management

Marketing

Communications & New Media

Mass Communications

Related field

Tools

Microsoft Office

Job description

Working with a small team of dynamic individuals, the Associate will assist with the execution of private events that include weddings, anniversaries, and private parties.

Responsibilities:

• Provide key support to overall team operations by planning internal staff meetings, preparing meeting agendas, recording discussions and providing follow up reports
• Assist the team with the execution of private events by providing required administrative support
• Manage guest list for invitation cards, RSVP, dietary restrictions and seating plan
• Pack and arrange necessary supplies and equipment to be transported to the event venue promptly
• Ensuring that clients’ gifts and personal property are packed away and secured in an assigned vehicle or storage room
• Provide support during events
• Create and maintain accurate and up to date records and files for all event management projects and ensure that all proposals, guest lists, events photos and contracts are properly filed
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Maintain current information in corporate databases for business contacts and vendor lists
• Maintain vendor relations and serve as a point of contact for all selected vendors for each event

Requirements:

• Diploma or Degree in Business Studies, Event Management, Marketing, Communications and New Media, Mass Communications, or related field
• High level of organisational and time management skills with the ability to multi-task, prioritise tasks and meet deadlines
• Passion for events
• Meticulous with strong attention to details
• Good written and verbal communication skills
• Positive attitude, resourceful nature and excellent problem-solving capabilities
• A team player with strong interpersonal skills, is proactive and able to work independently
• Some night and weekend work is required
• Proficient in all Microsoft Office applications