Associate Executive (BMU Operations)

Institute of Mental Health; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading healthcare institution in Singapore is seeking an Associate Executive (BMU Operations) to support administrative and logistical functions in the Bed Management Unit. The role involves coordinating bed assignments, fostering relationships with clinical staff, preparing reports, and managing clinical adviser rosters. Candidates should have a diploma or GCE 'O' Level and preferably 2 years of experience in healthcare, along with proficiency in Microsoft Office. This position offers a chance to contribute significantly in a dynamic and essential department.

Qualifications

• Diploma holder or GCE 'O' Level qualification required.
• Minimum 2 years of experience in a healthcare setting preferred.
• Proficient in Microsoft Office applications.

Responsibilities

• Coordinate bed assignments based on patient needs.
• Foster relationships with clinical staff and stakeholders.
• Prepare reports on bed status for stakeholders.
• Manage planning of clinical adviser roster and meetings.
• Provide logistical support including purchasing office inventory.

Skills

Strong interpersonal skills

Strong communication skills

Negotiation skills

Problem-solving skills

Team player

Education

Diploma holder/ GCE 'O' Level

Tools

Microsoft Office

Job description

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Position: Associate Executive (BMU Operations)

Department: Bed Management Unit/ Dept of Emergency and Crisis Care

Job Description:

Supports the administrative and logistical function of the Bed Management Unit (BMU).

Job Responsibilities:

Coordinates bed assignments and allocation based on patient needs, acuity levels and specialised care requirements. Works closely with clinical staff (i.e. inpatient nursing teams and Emergency Services (ES) team) to facilitate timely admissions and transfers.

Fosters strong relationships with nursing teams, ES staff and other stakeholders to resolve bed assignment challenges effectively.

Prepares regular reports on bed status to update stakeholders.

Performs secretariat duties such as managing and planning the weekly clinical adviser roster and coordinating and arranging regular meetings with various stakeholders.

Provides operational and logistical support for the department, such as the purchasing and maintenance of office inventory.

Performs other duties assigned by supervisor or HOD.

Requirements:

Competency

Strong interpersonal, communication and negotiation skills

Strong logical and problem-solving skills

Good team player

Educational and Professional Requirements

Diploma holder/ GCE ‘O’ Level

Minimum 2 years of working experience, preferably in healthcare

Proficient in Microsoft Office applications

About IMH

The Institute of Mental Health (IMH) in Singapore, established in 1928, is a premier 2,000-bed psychiatric hospital nestled in Buangkok Green Medical Park, providing comprehensive mental health services across 50 inpatient wards and 7 outpatient clinics, while also playing a pivotal role in training the next generation of mental health professionals through the NHG-AHPL Residency Programme and collaborations with local academic institutions.