Executive Assistant, Technology Group

GIC Private Limited; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

A leading sovereign wealth fund in Singapore is seeking an Executive Assistant to provide administrative support to the Head of Enterprise & Data Technology. The ideal candidate should have 5-8 years of experience in a similar role, excellent organizational skills, and proficiency in Microsoft Office. Responsibilities include managing calendars, organizing events, and ensuring effective communication within the team. This position offers flexibility in a vibrant work environment that emphasizes professional growth.

Benefits

Flexible work arrangement

Professional growth opportunities

Qualifications

• Proven ability to manage multiple tasks and priorities under limited supervision.
• 5 to 8 years of experience in administrative support to management.
• Excellent communication and collaborative skills.

Responsibilities

• Provide general administration support to the Head of Enterprise & Data Technology.
• Manage team calendars, meetings, and communications.
• Assist in organizing team events and engagement activities.

Skills

Interpersonal skills

Organizational skills

Judgment handling

Self-driven

Tools

Microsoft Office

Job description

GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 offices around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders. As a leading global long-term investor, we Work at the Point of Impact for Singapore’s financial future, and the communities we invest in worldwide.

Technology Group

We experiment, design, and lead a 24×7 global business where we support core capabilities in asset management, trading, investment operations, and risk management. We deliver secure, reliable, and integrated solutions, and provide insights on new, and emerging technologies.

What will you do as an Executive Assistant providing administration & business support to the team?

This role will provide administrative assistance to the Head of Enterprise & Data Technology within the Technology Group and support the TG Director’s Office. To succeed in this role, you must have previous experience supporting executives and teams from the financial services industry. You should demonstrate a high degree of integrity, initiative, attention to details and independence in working on highly confidential matters.

Responsibilities:

• Business Administration & Project Support
• Provide general administration support to the Head of Enterprise & Data Technology within the Technology Group, and their leadership team
• Maintaining calendars including scheduling and managing meetings, coordinating across different teams and external counterparties
• Organize the team’s business travels and help to coordinate travel itineraries, including submission of travel expense claims
• Managing the team’s mailbox to follow up and respond to enquiries promptly
• Provide project support and coordination by maintaining and tracking project records & budgets, handling staff and vendor on-boarding and off-boarding matters
• Undertake other projects and administrative duties as assigned (i.e. managing office and stationary supplies, administering/filing of documents or invoices)and other standard administrative mattersas needed
• Events & Engagement Coordination
• Assist in organizing team and social events
• Manage multiple-channel correspondences and booking tools in relation to event management
• Coordinate support and engagement with internal and external teams and vendors (catering, logistics, rooms, furniture arrangements as needed for key events)

What qualifications or skills should you possess in this role?

• Able to exercise good judgment in handling various issues on priority basis and meet tight deadlines
• Strong interpersonal skills – Positive attitude with the ability to communicate efficiently and work collaboratively across a multitude of stakeholders and cross functional teams
• Self-driven and takes excellent ownership
• Strong organizational skills – Meticulous with the ability to multi-task, prioritise and work under limited supervision
• At least 5 to 8 years’ experience in administrative support to management and teams
• Proficiency in Microsoft Office (Word, Excel, Powerpoint, Sharepoint, Outlook, Teams)

Work at the Point of Impact

We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious, agile, and diverse teams - be empowered to push boundaries and pursue innovative ideas, share your views, and be heard. Be anchored on our PRIME Values: Prudence, Respect, Integrity, Merit and Excellence, which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.

Flexibility at GIC

At GIC, our offices are vibrant hubs for ideation, professional growth, and interpersonal connection. At the same time, we believe that flexibility allows us to do our best work and be our best selves. Thus, our teams come into the office four days per week to harness the benefits of in-person collaboration, but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.

GIC is an equal opportunity employer

GIC is an equal opportunity employer, and we value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Learn more about our Technology Group here:

https://gic.careers/group/technology-group/

Our PRIME Values

GIC is a values driven organization. GIC’s PRIME Values act as our compass, enabling us to fulfil our fundamental purpose and objectives. It is the foundational bedrock which governs our behaviors, our decision making, and our focus. It informs both our long-term strategy as a firm, and the way we relate to our Client, business partners and employees. PRIME stands for Prudence, Respect, Integrity, Merit and Excellence.