Assistant to CEO

360 Excellence Search; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

360 Excellence Search is seeking an Assistant to support the CEO of a retail company based in Singapore. The role covers correspondence, calendar management, travel arrangements, visa processing, and records maintenance.

You will summarize annual plans, assist with budgeting and billing follow-up, and coordinate meetings with stakeholders. The ideal candidate has a university degree, 6–8 years of related experience, and strong English, Cantonese, and Mandarin communication skills.

Qualifications

• University degree or higher required.
• Strong written and spoken English, Cantonese and Mandarin.
• Excellent customer service and interpersonal skills.
• Experience with MS Office (PowerPoint, Excel, Word).
• Willingness to work 5 days a week and potentially weekends/public holidays.

Responsibilities

• Handle daily correspondence, schedule appointments and meetings.
• Manage travel and lodging arrangements for CEO.
• Assist with visa applications.
• Maintain filing systems and records.
• Summarize current year plans and prepare for the next year.
• Support CEO with budgeting, claims, and billing follow-up.
• Prepare meeting invites, book rooms, and take minutes.
• Assist and support CEO's reports on projects and secretarial tasks.
• Aggregate information (news, launches, team contacts, product mapping, etc.).

Education

University Degree or Above

Tools

MS Office

Job description

Our client, a retail company with its Asian headquarters in Singapore is looking for an Assistant to support their CEO.

Responsibilities

• Responsible for daily correspondence, arrange appointments, and meetings.


• Manage travel and accommodation arrangements.


• VISA application.


• Handle filing and maintain proper records .


• Summarize current year plan, update year plan regularly and prepare for following year.


• Support CEO on budgeting and claims and billing follow up.


• Arrange meetings invitation, room bookings and prepare meeting minutes when necessary.


• Assist and support direct reports in any other projects, tasks and secretarial duties as needed.


• Information and material consolidation (News clippings, New Launches, Team contacts, Product Mapping & etc).

Responsibilities

• University Degree or Above


• Minimum 6 - 8 years of related working experience


• Good communication skill in spoken and written English, Cantonese and Mandarin


• Well-developed customer service, interpersonal and communication skills


• Experiences in MS office (e.g. PowerPoint, Excel and Words)


• 5 days’ workandmay be required to work during Weekend and Public Holiday depending when required