ASSISTANT PURCHASING OFFICER

YL INTEGRATED PTE. LTD.; Singapore; On-site; SGD 27,900 - 50,220; Full time

Job summary

YL Integrated Pte. Ltd. in Singapore seeks a Store Supervisor to oversee all store activities and ensure efficient operations. You will handle purchasing, scheduling deliveries, and administrative tasks related to purchasing documents.

Responsibilities include inspecting incoming goods, maintaining equipment safety, organizing stock for traceability, and coordinating with project managers on orders and deliveries.

Responsibilities

• Overall control of store activities and operations
• Purchasing and scheduling of goods delivery
• Administrative work on purchasing documents
• Plan for improving operations efficiency and product quality
• Inspect incoming goods to ensure supplier requirements are met
• Ensure equipment is safe and serviceable
• Arrange and maintain stock for easy identification and traceability
• Handle acquisition, distribution and storage of equipment and supplies
• Conduct routine stock-checks
• Keep storage area neat, dry and safe
• Liaise with project managers and coordinators on orders/deliveries
• Compile and check invoices against quotations and deliveries
• Distribute invoices and delivery orders for review and processing
• Carry out cost control, price analysis, supplier sourcing & purchasing of materials/equipment
• Any other duties assigned by management

Job description

Job Scope

1. Overall control of all activities and operations in store.
2. Responsible for purchasing and scheduling of goods delivery.
3. Responsible for administrative work on purchasing documents.

Core Responsibilities

1. Plan for improving operations efficiency and ensure consistency of the product quality.
2. Conduct inspection for incoming goods to store to ensure products from suppliers meet requirements.
3. Ensure that all the equipment is in good, serviceable and safe conditions.
4. Arrange and maintain all items in store for easy identification and traceability.
5. Handle the acquisition, distribution and store of equipment and supplies.
6. Conduct routine stock‑checking.
7. Responsible for keeping storage area neat, dry, tidy and free of safety hazards at all times.
8. Liaising with Project Managers, Project Engineers and Project Coordinators on order requisitions and delivery schedules.
9. Compile and check billing of invoices to quotations/previous billings for accuracy of prices and completeness of delivery.
10. Circulate invoices and delivery order to relevant departments and superiors for review, approval and processing.
11. Any other duties as assigned by Management from time to time.
12. To carry out cost control, price analysis, supplier sourcing & purchasing of material and equipment.