Assistant Purchasing Officer

Private Advertiser; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A private company in Singapore is seeking an Administrative Assistant to provide comprehensive administrative support. The role involves data entry, tracking orders, negotiating with vendors, and ensuring timely delivery of products. The ideal candidate will have strong organizational skills, attention to detail, and proficiency in MS Office, particularly Excel.

Qualifications

• Strong willingness to learn and adapt.
• Good organizational and multitasking skills.
• Ability to work independently and as part of a team.

Responsibilities

• Provide administrative support to the department.
• Perform data entry work.
• Track orders and ensure timely delivery.
• Evaluate offers from vendors and negotiate better prices.

Skills

Administrative support

Data entry

Computer skills

Organizational skills

Attention to detail

Communication skills

Tools

MS Excel

MS Office

Job description

Key Responsibilities

• Provide administrative support to the department.
• Perform data entry work.
• Excellent in computer skills.
• Track orders and ensure timely delivery.
• Evaluate offers from vendors and negotiate better prices.
• Follow up with suppliers, as needed, to confirm or change orders.
• Liaise with warehouse staff to ensure all products arrive in good condition.
• Good understanding of supply chain procedures.
• Advanced knowledge of MS excel.
• Sorting, matching and verifying all incoming Delivery Orders against Sales Invoices or Purchase Invoices.
• Filing of Purchase Invoices.
• General ad hoc duties as assigned.

Qualifications

• Strong willingness to learn and adapt.
• Good organizational and multitasking skills.
• Excellent attention to detail.
• Proficiency and familiarity in MS Office.
• Ability to work independently and as part of a team.
• Excellent communication skills, both written and verbal.