Assistant Procurement Manager

1-Group (Singapore); Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

1-Group (Singapore) is seeking a detail-oriented Procurement Administrative Assistant to support the Procurement team with purchasing activities, record-keeping, and documentation. You will coordinate POs, quotations and supplier communications to ensure smooth processing of procurement requests.

The role emphasizes accuracy, organisation and the ability to work with internal stakeholders in a fast-paced environment. Fresh graduates with interest in procurement are welcome.

Qualifications

• Diploma in Business Administration, Supply Chain Management, Procurement or related discipline preferred.
• 1–2 years of experience in administrative, procurement or purchasing support role advantageous.
• Fresh graduates with strong interest in procurement and supply chain welcome.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Familiarity with procurement, purchasing or inventory systems is a plus.
• Strong organisational and time management skills; detail oriented.

Responsibilities

• Provide administrative support to the Procurement team in managing day-to-day purchasing activities.
• Assist in preparation, processing and tracking of purchase orders and related documents.
• Maintain procurement records, supplier databases, price lists and filing systems.
• Assist in obtaining quotations and compiling information for comparison and review.
• Coordinate with suppliers on purchase orders, deliveries, invoices and other matters.
• Follow up with suppliers and internal stakeholders to ensure timely delivery.
• Verify supplier invoices and supporting documents before processing.
• Coordinate with outlets and internal departments on purchasing requirements.
• Monitor order status, delivery schedules and outstanding purchases.
• Assist in maintaining inventory and stock-related reports.
• Support in preparing reports, presentations and procurement documentation.
• Ensure documents and processes align with company policies.
• Assist in resolving basic administrative, delivery or documentation issues.
• Perform general administrative duties and data entry; undertake ad-hoc projects.

Skills

Organisational skills

Time management

Communication skills

Attention to detail

Education

Diploma in Business Administration / Supply Chain Management / Procurement

Tools

Microsoft Office

Excel

Outlook

Procurement systems

Job description

1-Group is seeking a detail-oriented and organised Procurement Administrative Assistant to provide administrative and operational support to the Procurement team. You will assist in coordinating purchasing activities, maintaining accurate records and documentation, and ensuring the smooth processing of procurement-related requests across the Group.

Job Responsibilities:

• Provide administrative support to the Procurement team in managing day-to-day purchasing activities.
• Assist in the preparation, processing and tracking of purchase orders and related procurement documents.
• Maintain accurate and up-to‑date procurement records, supplier databases, price lists and filing systems.
• Assist in obtaining quotations and compiling information for comparison and review.
• Coordinate with suppliers on purchase orders, deliveries, invoices and other administrative matters.
• Follow up with suppliers and internal stakeholders to ensure timely delivery of goods and services.
• Assist in verifying supplier invoices and supporting documents before submission for processing.
• Coordinate with outlets and internal departments on purchasing requirements and order requests.
• Monitor and update order status, delivery schedules and outstanding purchases.
• Assist in maintaining inventory and stock‑related reports where required.
• Support the Procurement team in preparing reports, presentations and other procurement‑related documentation.
• Ensure procurement documents and processes are maintained in accordance with company policies and procedures.
• Assist in resolving basic administrative, delivery or documentation issues with suppliers and internal stakeholders.
• Perform general administrative duties, including filing, data entry, document management and correspondence.
• Undertake other ad‑hoc duties and projects as assigned by the Procurement team or Management.

Job Requirements:

• Diploma in Business Administration, Supply Chain Management, Procurement or a related discipline is preferred.
• At least 1–2 years of experience in an administrative, procurement or purchasing support role will be an advantage.
• Fresh graduates with a strong interest in procurement and supply chain are welcome to apply.
• Proficient in Microsoft Office, particularly Microsoft Excel and Outlook.
• Familiarity with procurement, purchasing or inventory management systems will be an advantage.
• Strong organisational and time management skills with the ability to manage multiple tasks.
• Meticulous with a strong eye for detail and accuracy.
• Good communication and interpersonal skills to coordinate with internal stakeholders and suppliers.
• Able to work independently while being an effective team player in a fast‑paced environment.