Admin Assistant (Procurement)

WEIMA BUILDERS PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

WEIMA BUILDERS PTE. LTD. in Singapore seeks a procurement and administrative support to assist with records, material logistics, and documentation for smooth project execution.

Responsibilities include comparing quotations, updating pricing, preparing purchase orders, stock checks, PPE distribution, equipment records, and efficient filing to support project deadlines and compliance.

Responsibilities

• Assist with comparing quotations, updating pricing, preparing purchase orders, and managing procurement documents according to approved requirements
• Maintain accurate records for suppliers, procurement, stock, stationery, uniforms, and safety items; conduct stock checks and arrange replenishment as needed
• Prepare and update transmittal forms, lorry crane rental records, Excel spreadsheets, and other supporting documents; ensure proper filing for easy reference
• Manage PPE issuance and maintain records for new and existing workers, ensuring timely updates and monitoring of distribution
• Maintain rental and equipment records, including transfers and invoice matching, updating all relevant documents accurately
• Coordinate material collection and transportation; monitor delivery schedules to meet project timelines
• Perform general filing, data entry, documentation, and office administration tasks efficiently
• Carry out other ad-hoc duties as assigned by the supervisor

Job description

Job Summary

Support procurement and administrative operations by managing records, coordinating material logistics, and maintaining accurate documentation to ensure smooth project execution.

Responsibilities

• Assist with comparing quotations, updating pricing, preparing purchase orders, and managing procurement documents according to approved requirements
• Maintain accurate records for suppliers, procurement, stock, stationery, uniforms, and safety items; conduct stock checks and arrange replenishment as needed
• Prepare and update transmittal forms, lorry crane rental records, Excel spreadsheets, and other supporting documents; ensure proper filing for easy reference
• Manage PPE issuance and maintain records for new and existing workers, ensuring timely updates and monitoring of distribution
• Maintain rental and equipment records, including transfers and invoice matching, updating all relevant documents accurately
• Coordinate material collection and transportation; monitor delivery schedules to meet project timelines
• Perform general filing, data entry, documentation, and office administration tasks efficiently
• Carry out other ad-hoc duties as assigned by the supervisor