Procurement Assistant

MICRO AIRE-CARE PTE LTD; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

MICRO AIRE-CARE PTE LTD is seeking a procurement professional in Singapore to develop procurement plans aligned with project specifications and customer needs. You will manage vendor relationships, monitor targets, and collaborate with sales and finance to ensure timely payments to suppliers.

The role emphasizes inventory control, document checks for trade transactions, and optimizing procurement costs. Strong negotiation and attention to detail are essential in this construction-focused

Qualifications

• Experience in purchasing roles within the construction industry is preferred.
• Strong negotiation and communication abilities are required.
• Knowledge of construction materials, equipment, and industry best practices is a plus.
• Attention to detail and accuracy in supply chain operations is essential.

Responsibilities

• Develop procurement plan based on product specifications and customer needs.
• Manage relationships with vendors for effective procurement transactions.
• Monitor compliance of procurement targets.
• Determine inventory levels and prepare purchase orders, requisitions, and contracts.
• Conduct checks on documentation for trade transactions.
• Collaborate with sales and finance to facilitate payments to sellers.
• Adopt seller selection processes and maintain fair competition.
• Gather data on potential sellers and analyze procurement proposals.
• Generate list of preferred sellers and support contract negotiations.
• Monitor procurement expenses and identify cost-saving opportunities.
• Analyze market trends and pricing.
• Maintain stock item codes and conduct regular stock checks.
• Coordinate logistics and transportation for timely delivery to construction sites.
• Track shipments, manage delays, and optimize routes with logistics partners.

Skills

Negotiation skills

Communication skills

Procurement management

Supply chain awareness

Job description

Key Responsibilities:

Develop procurement plan

• Deploy organization's procurement activities based on established product specifications and customer needs.

• Manage working level relationships with organizational network and external vendors for optimal procurement transactions.

• Monitor compliance of organisation’s procurement targets.

Manage procurement activities

• Determine inventory levels of products in organization.

• Preparing purchase orders, requisitions, and contracts as needed.

• Conduct checks on documentation required for trade transactions.

• Collaborate with sales and finance departments to facilitate payment processes to sellers.

Manage seller selection process

• Adopt selection processes and criteria with sellers to ensure fair competition.

• Gather data on potential sellers that fulfil procurement requirements.

• Analyze draft proposal and/or procurement specifications to ensure alignment with procurement requirements.

• Generate list of preferred sellers in accordance with organization's selection processes.

• Support negotiation efforts with information on agreed contract terms and conditions with preferred sellers.

Cost Management and Budget Control

• Monitor and control procurement expenses, identify cost‑saving opportunities, and optimize budget allocations.

• Analyze market trends and pricing.

Inventory management

• Maintain well‑structured stock item code.

• Conduct regular stock checks, reconcile discrepancies, and update inventory records accurately in the system.

Logistics and Distribution

• Coordinate logistics and transportation of materials, ensuring timely delivery to construction sites.

• Track rack shipments, monitor delivery schedules, and address any delays or issues to minimize disruptions.

• Collaborate with logistics providers, freight forwarders, and transporters to optimize routes, reduce costs, and enhance delivery efficiency.

Requirements:

• Min 2 -5 years’ experience in purchasing roles (in Construction industry)

• Strong negotiation and communication skills.

• Strong knowledge of construction materials, equipment, and industry best practices.

• Attention to detail and accuracy in supply chain operations.