Assistant Manager - Business Operations (Up to $6500) #NKA

Recruit Express; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A prominent recruitment agency in Singapore is seeking an experienced individual for an operational leadership role. You will manage administrative functions, oversee project execution, and provide strategic insights. Ideal candidates have over 7 years of experience, strong stakeholder management skills, and advanced proficiency in Microsoft Office Suite. This is a 1-year contract role with a competitive salary and a completion bonus.

Qualifications

• 7+ years of experience in operations and administration.
• Experience in project management and stakeholder management.
• Advanced proficiency in Microsoft Office for analytics.

Responsibilities

• Manage operational and administrative functions related to project management.
• Oversee issuance and validation of Purchase Orders and Work Orders.
• Lead development of management dashboards and performance reports.

Skills

Stakeholder management

Data analysis

Project management

Leadership

Communication skills

Tools

Microsoft Office Suite (Excel, Power BI)

Salesforce

ServiceNow

Job description

Location: Geylang Bahru/Potong Pasir

Duration: 1 year contract

Working Hours: Mon - Fri, 8:30 - 6

Salary: Up to $6500 + 1 month completion bonus

Job Responsibilities:

We are seeking a proactive and detail-oriented individual to manage operational and administrative functions related to project management, retail (customer engagement) and financial processes. This role is pivotal in ensuring seamless execution backend operations, billing, and governance activities while supporting cross-functional initiatives through data-driven decision-making.

Key Responsibilities

Operational Leadership

• Oversee and govern the issuance and validation of Purchase Orders (PO), Work Orders (WO), and Contract Confirmations (CC) for construction and installation projects.
• Ensure accuracy and integrity of resident database management, including onboarding, sign-ups, and cancellations.
• Direct the processing of contractor invoices and payment cycles, ensuring timeliness and compliance.
• Manage invoicing and collections strategy to optimize cash flow and customer experience.

Strategic Reporting & Insights

• Lead the development of management dashboards and performance reports for senior leadership.
• Analyze operational and financial data to identify trends, risks, and opportunities for improvement.
• Provide actionable insights to inform strategic planning and resource allocation.

Project & Stakeholder Management

• Drive coordination of complex projects, ensuring alignment across internal teams and external partners.
• Act as a key liaison between cross-functional departments to ensure timely execution of deliverables.
• Represent the function in governance forums and strategic discussions.

Governance & Continuous Improvement

• Lead transformation initiatives to automate billing processes and reduce manual intervention.
• Design and implement robust SOPs and Business Continuity Plans (BCPs) to safeguard operations.
• Establish governance frameworks to ensure compliance with corporate policies and regulatory standards.
• Champion a culture of continuous improvement and operational excellence.

Job Requirements:

• 7+ years of experience in operations, administration, and process optimization, with at least 3 years in a leadership or managerial capacity.
• Proven track record in defining, mapping, and maintaining enterprise-level process frameworks.
• Strong stakeholder management and ability to influence at senior levels.
• Advanced proficiency in Microsoft Office Suite (Excel, Power BI) for analytics and reporting.
• Experience with Salesforce for CRM and ServiceNow for workflow automation.
• Familiarity with enterprise systems and data visualization tools.
• Strategic thinker with strong business acumen.
• Exceptional organizational and analytical skills.
• Proactive, resourceful, and adept at ambiguity.
• Strong communication and interpersonal skills to lead teams and influence stakeholders.
• High integrity and commitment to governance and compliance.