Assistant Management Executive (Corporate Shared Services)

PSA Singapore; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

PSA Singapore is seeking a capable HR/Administrative Assistant to support payroll processing, onboarding/offboarding, HR documentation, and staff inquiries. You will coordinate with departments, maintain HR databases, and verify medical certificates and claims.

The role requires a diploma in HR or Business, at least 2 years in a similar MNC setting, and strong English, confidentiality, and MS Office skills.

Qualifications

• Diploma in HR/Business or equivalent qualification.
• 2+ years of relevant HR/administrative experience in a large MNC.
• Strong English communication skills, both written and spoken.
• Professional and discreet handling of confidential matters.
• Excellent interpersonal and multitasking abilities.
• Proficient in MS Office applications.

Responsibilities

• Prepare payroll and incentive payments.
• Manage employee onboarding/offboarding and HR documentation.
• Maintain employee records and HR databases.
• Verify medical certificates and medical claims, assist HR inquiries.
• Process invoices related to HR and admin matters.
• Provide general office administrative support and vendor coordination.
• Support Head of Division with calendar, meetings, and travel arrangements.
• Coordinate divisional events and seasonal activities.
• Handle confidential correspondence and documents.

Skills

Payroll processing

Onboarding

HR documentation

Interpersonal skills

Multitasking

MS Office

English proficiency

Confidential handling

Education

Diploma in HR/Business

Tools

MS Office

Job description

You will be part of the Corporate Shared Services team. In this role, you will manage payroll and incentive payments, oversee employee onboarding and offboarding, and handle HR-related documentation and coordination with various departments. You will verify medical certificates, process claims, and maintain accurate employee records and HR databases. Additionally, you will address staff inquiries, manage requisitions for office supplies, and review invoices related to HR matters. You will coordinate meeting room bookings, provide general administrative support, ensure office cleanliness, and handle maintenance tasks. You will also assist with courier services, provide support to the Head of Division, schedule, and coordinate meetings, manage calendars, and assist with travel arrangements. Moreover, you will support divisional events, coordinate seasonal cards and gifts, and handle confidential documents.

Your primary role is to:

• Prepare payroll and incentive payments.
• Manage employee onboarding/offboarding and HR-related documentation, including employment letters.
• Maintain employee records and update HR databases.
• Verify medical certificates and medical claims, and assist employees with HR-related enquiries.
• Check, verify and process invoices relating to HR and administrative matters.
• Provide general office administrative support, including coordination with vendors and facilities management where required.
• Provide secretarial and administrative support to the Head of Division, including calendar, meeting and appointment management.
• Coordinate travel arrangements, including air tickets and transportation.
• Provide logistical support for divisional events and festive/seasonal activities.
• Handle confidential correspondence, files and documents.

Requirements

• Possess a diploma in HR/ Business or other relevant qualifications.
• At least 2 years relevant experience in a similar role in a large MNC
• Good in written and conversational English.
• Professional and discreet in handling confidential and sensitive matters
• Strong interpersonal skills with the ability to work independently.
• Resourceful, meticulous and able to multi-task
• Proficient in MS Office applications
• Candidates with basic HR knowledge and passionate for HR functions are welcome to apply.

Only shortlisted candidates will be notified.