Corporate Secretarial Executive/Associate

DMC Corporate Service Pte Ltd; Singapore; Presencial; SGD 42 000 - 66 000; Tempo integral

Resumo da oferta

DMC Corporate Service Pte Ltd is seeking an Executive/Associate to join its corporate secretarial team in Singapore. You will manage client portfolios, draft resolutions and minutes, and maintain statutory records while ensuring compliance with regulatory requirements.

You will also advise on routine corporate secretarial matters, assist with incorporations or restructurings, and coordinate meetings. Strong communication and teamwork are essential.

Qualificações

• Diploma/degree in business administration, law, corporate governance or related field.
• ICSA qualification or pursuing it is advantageous.
• 1–3 years of corporate secretarial experience for Executive; fresh graduates for Associate.

Responsabilidades

• Manage and maintain a portfolio of Singapore-incorporated and offshore clients; prepare and file statutory documents with ACRA and authorities.
• Draft board resolutions, meeting minutes, notices, and other corporate documents; maintain statutory registers and minute books.
• Coordinate and assist in organizing board and shareholders' meetings; liaise with clients, auditors, banks and regulators.
• Assist in internal processes and templates; support senior team on ad hoc corporate assignments and projects.

Conhecimentos

Communication

Organisational skills

Attention to detail

Formação académica

Diploma/Degree in Business Admin/Law/Corporate Governance

ICSA qualification advantageous

Ferramentas

Microsoft Office

Blueprint

Viewpoint

Descrição da oferta de emprego

Key Responsibilities:

1. Corporate Secretarial Support

• Manage and maintain a portfolio of Singapore-incorporated and offshore clients.
• Prepare and file statutory documents with ACRA and other authorities.
• Draft board resolutions, meeting minutes, notices, and other corporate documents.
• Maintain and update statutory registers, company records, and minute books.
• Coordinate and assist in organizing board and shareholders' meetings.

2. Compliance and Advisory

• Monitor statutory filing requirements and deadlines to ensure clients comply with applicable laws, regulations, and reporting obligations.
• Provide guidance to clients on routine corporate secretarial matters, statutory obligations, and corporate governance requirements.
• Assist with company incorporation, cessation, and other entity-related changes.
• Handle corporate restructuring matters such as director or shareholder changes, share allotments, and transfers.
• Conduct Know Your Customer (KYC) reviews, due diligence, and compliance checks in line with company policy.

3. Liaison and Communication

• Liaise with clients, auditors, banks, and regulatory authorities.
• Communicate effectively with clients on statutory requirements and deadlines.
• Provide timely updates to ensure quality service delivery and client satisfaction

4. Internal Support

• Assist in streamlining internal processes and maintaining document templates.
• Support senior team members in ad hoc corporate assignments and special projects.

Requirements:

• Diploma / Degree in Business Administration, Law, Corporate Governance, or related field. Those who do not hold the relevant qualifications but have relevant working experience are most welcome to apply.
• For Executive: Typically, 1-3 years of relevant corporate secretarial experience, preferably in a corporate services firm.
• For Associate: Fresh graduates and candidates with limited relevant experience are welcome to apply.
• ICSA qualification or currently pursuing ICSA will be an advantage.
• Good knowledge of the Singapore Companies Act and ACRA e-services.
• Proficient in Microsoft Office and corporate secretarial software (e.g., Blueprint, Viewpoint).
• Meticulous, well-organised, and able to handle multiple deadlines.
• Excellent communication and interpersonal skills.
• Team player with a proactive and client-service mindset.

What We Value

• A strong sense of responsibility and attention to detail.
• A commitment to maintaining confidentiality and handling sensitive corporate information professionally.
• A positive learning attitude and willingness to develop technical knowledge and professional skills.
• The ability to work collaboratively in a team-oriented environment while maintaining a high standard of client service.