Corporate Secretarial Executive/Associate

DMC CORPORATE SERVICES PTE. LTD.; Singapore; Vor Ort; SGD 48.000 - 72.000; Vollzeit

Zusammenfassung

DMC Corporate Services PTE. LTD. is seeking a diligent Corporate Secretarial professional to manage client portfolios, draft board documents, and keep statutory records up to date. You will liaise with clients, auditors, banks, and regulators, ensuring timely filings and governance compliance.

Fresh graduates and candidates with related experience are welcome to apply. A supportive team environment and opportunities for professional growth are available.

Qualifikationen

• Diploma/degree in Business Administration, Law, Corporate Governance or related field.
• ICSA qualification or currently pursuing ICSA will be an advantage.
• Good knowledge of the Singapore Companies Act and ACRA e-services.
• Proficient in Microsoft Office and corporate secretarial software such as Blueprint/Viewpoint.
• Meticulous, well-organised and able to handle multiple deadlines.

Aufgaben

• Manage and maintain a portfolio of Singapore-incorporated and offshore clients.
• Prepare and file statutory documents with ACRA and other authorities.
• Draft board resolutions, meeting minutes, notices, and other corporate documents.
• Maintain and update statutory registers, company records, and minute books.
• Coordinate and assist in organizing board and shareholders' meetings.
• Monitor statutory filing requirements and deadlines to ensure compliance.
• Provide guidance on routine corporate secretarial matters and governance requirements.
• Assist with company incorporation, cessation and entity-related changes.
• Handle restructuring matters such as director/shareholder changes and share transfers.
• Conduct KYC reviews, due diligence and compliance checks.

Kenntnisse

Attention to detail

Communication skills

Team player

Multitasking

Client-service mindset

Governance knowledge

Ausbildung

Business Administration / Law degree

ICSA qualification / pursuing

Tools

Blueprint

Viewpoint

Microsoft Office

Jobbeschreibung

Key Responsibilities

Corporate Secretarial Support

• Manage and maintain a portfolio of Singapore-incorporated and offshore clients.
• Prepare and file statutory documents with ACRA and other authorities.
• Draft board resolutions, meeting minutes, notices, and other corporate documents.
• Maintain and update statutory registers, company records, and minute books.
• Coordinate and assist in organizing board and shareholders' meetings.

Compliance and Advisory

• Monitor statutory filing requirements and deadlines to ensure clients comply with applicable laws, regulations, and reporting obligations.
• Provide guidance to clients on routine corporate secretarial matters, statutory obligations, and corporate governance requirements.
• Assist with company incorporation, cessation, and other entity-related changes.
• Handle corporate restructuring matters such as director or shareholder changes, share allotments, and transfers.
• Conduct Know Your Customer (KYC) reviews, due diligence, and compliance checks in line with company policy.

Liaison and Communication

• Liaise with clients, auditors, banks, and regulatory authorities.
• Communicate effectively with clients on statutory requirements and deadlines.
• Provide timely updates to ensure quality service delivery and client satisfaction

Internal Support

• Assist in streamlining internal processes and maintaining document templates.
• Support senior team members in ad hoc corporate assignments and special projects.

Requirements

• Diploma / Degree in Business Administration, Law, Corporate Governance, or related field. Those who do not hold the relevant qualifications but have relevant working experience are most welcome to apply.
• For Executive: Typically, 1-3 years of relevant corporate secretarial experience, preferably in a corporate services firm.
• For Associate: Fresh graduates and candidates with limited relevant experience are welcome to apply.
• ICSA qualification or currently pursuing ICSA will be an advantage.
• Good knowledge of the Singapore Companies Act and ACRA e-services.
• Proficient in Microsoft Office and corporate secretarial software (e.g., Blueprint, Viewpoint).
• Meticulous, well-organised, and able to handle multiple deadlines.
• Excellent communication and interpersonal skills.
• Team player with a proactive and client-service mindset.

What We Value

• A strong sense of responsibility and attention to detail.
• A commitment to maintaining confidentiality and handling sensitive corporate information professionally.
• A positive learning attitude and willingness to develop technical knowledge and professional skills.
• The ability to work collaboratively in a team-oriented environment while maintaining a high standard of client service.