APAC Regional Executive Assistant: Strategy & Exec Support

ARTHUR J. GALLAGHER (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

ARTHUR J. GALLAGHER (SINGAPORE) PTE. LTD.

seeks a Regional Executive Assistant to provide high-level executive and administrative support to the APAC Reinsurance CEO and key Exco members. The role acts as a trusted partner, enabling effective management of priorities, calendars, travel and information flow. Responsibilities include travel arrangements, meeting logistics, regional events, and promoting administrative best practices across APAC while mentoring country admin teams and coordinating

Responsibilities

• Provide high-level executive and administrative support to the APAC Reinsurance CEO and Exco.
• Manage calendars, coordinate meeting schedules, travel arrangements and information flow.
• Organize and prepare for meetings, including gathering documents and logistics.
• Lead regional events planning and logistics across APAC.
• Support regional admin function and mentor admin teams; establish regular catch-ups.
• Negotiate for best corporate rates with hotels and travel vendors; handle PO and invoicing where applicable.
• Prepare and update APAC T&E reports, org charts, distribution lists, onboarding and offboarding of employees.
• Collaborate with IT, real estate, marketing, HR, procurement and other teams to support office operations.
• Handle highly sensitive and confidential personnel and company information with discretion.
• Occasional local and overseas travel.

Job description

ARTHUR J. GALLAGHER (SINGAPORE) PTE. LTD.

seeks a Regional Executive Assistant to provide high-level executive and administrative support to the APAC Reinsurance CEO and key Exco members. The role acts as a trusted partner, enabling effective management of priorities, calendars, travel and information flow. Responsibilities include travel arrangements, meeting logistics, regional events, and promoting administrative best practices across APAC while mentoring country admin teams and coordinating