APAC President Executive Assistant & Liaison

YORK TRANSPORT EQUIPMENT (ASIA) PTE LTD; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

YORK TRANSPORT EQUIPMENT (ASIA) PTE LTD is seeking an Executive Assistant to support the President APAC, managing multi-time zone calendars, travel, and confidential information. The role focuses on calendar optimization and cross-regional coordination.

The assistant coordinates APAC leadership meetings, prepares agendas and materials, takes minutes, and ensures action items are followed up. Discretion, organization, and strong communication are essential.

Responsibilities

• Manage multi-time zone calendar for President (APAC), schedule meetings, resolve calendar conflicts and prioritize critical executive engagements.
• Coordinate internal & external APAC leadership meetings, management summits and events. Prepare meeting agendas, presentation materials, take meeting minutes and follow up on action items.
• Arrange global business travel including visa, itinerary, accommodation and process executive expense reports.
• Act as the primary point of contact for the President, liaise with leaders across APAC subsidiaries and external stakeholders to coordinate cross-regional matters.
• Draft and proofread correspondence, emails and presentation materials; screen and summarize incoming information to optimize executive’s time.
• Handle highly confidential strategic, personnel and financial information; maintain physical & digital records with strict discretion.
• Support ad-hoc APAC special projects assigned by President, track progress and provide regular status updates.
• Collaborate with Executive network across APAC to support cross-country leadership alignment.
• Perform other ad-hoc duties assigned by the President.

Job description

YORK TRANSPORT EQUIPMENT (ASIA) PTE LTD is seeking an Executive Assistant to support the President APAC, managing multi-time zone calendars, travel, and confidential information. The role focuses on calendar optimization and cross-regional coordination.

The assistant coordinates APAC leadership meetings, prepares agendas and materials, takes minutes, and ensures action items are followed up. Discretion, organization, and strong communication are essential.