Executive Assistant & Office Manager (APAC)

Intermediate Capital Group; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Intermediate Capital Group in Singapore is seeking an Executive Assistant & Office Manager to provide proactive, high-level support to the Vice Chairman and Managing Directors while ensuring smooth daily office operations. The role spans calendar management, travel arrangements, expenses, governance support, and facilities coordination across the APAC region.

Operating in a lean, professional environment, the successful candidate will balance strategic priorities with hands-on administration,

Qualifications

• Experience supporting senior executives and managing complex calendars.
• Excellent organisational and communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Providing proactive, high-level support to the Vice Chairman and multiple Managing Directors
• Extensive calendar management, coordinating internal and external meetings across multiple time zones
• Providing comprehensive day-to-day administrative and secretarial support
• Managing expenses and supporting the submission and reconciliation of expense reports
• Extensive telephone and email liaison with internal stakeholders and external parties
• Coordinating schedules, lunches, meetings and other business activities
• Arranging extensive domestic and international travel, including flights, accommodation, ground transportation and detailed itineraries
• Organising and coordinating internal and external meetings
• Supporting Board of Directors and Executive Committee meetings, including preparation of meeting materials where required
• Coordinating meetings with investee companies and external stakeholders
• Assisting with Annual General Meetings and other governance-related activities
• Formatting, printing and binding meeting materials and presentations, often within tight deadlines
• Supporting the SEA Corporate team with investee company documentation and coordination activities
• Assisting the wider APAC Corporate team with board meetings, governance requirements and deal-related documentation
• Coordinating document execution processes and obtaining signatures for corporate and investee-related matters

Skills

Executive support

Calendar management

Travel coordination

Expense management

Stakeholder liaison

Office management

MS Office

Tools

MS Office

G Suite

Job description

Intermediate Capital Group in Singapore is seeking an Executive Assistant & Office Manager to provide proactive, high-level support to the Vice Chairman and Managing Directors while ensuring smooth daily office operations. The role spans calendar management, travel arrangements, expenses, governance support, and facilities coordination across the APAC region.

Operating in a lean, professional environment, the successful candidate will balance strategic priorities with hands-on administration,