Executive Assistant & Office Manager

Dentsply Sirona Singapore Pte Ltd.; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

Dentsply Sirona Singapore Pte Ltd. is seeking an Executive Assistant & Office Manager based in Singapore to support the APAC Senior Leadership Team. This role blends office operations with high-level executive assistance in a fast-paced, international environment.

You will manage calendars, travel, budgets, onboarding, office services, and stakeholder engagement across multiple countries and time zones, ensuring a professional and productive workplace.

Qualifications

• At least 8 years of experience in Executive Assistant, Office Manager, or similar senior support roles.
• Experience supporting senior executives across a multinational organization is preferred.

Responsibilities

• Ensure the smooth day-to-day operation of our Singapore office, creating a professional, welcoming, and productive workplace for employees and visitors.
• Act as the primary point of contact for office-related matters, managing relationships with vendors, building management, service providers, and internal stakeholders.
• Oversee workplace services, facilities, office supplies, budgets, invoices, and administrative processes to support efficient business operations.
• Coordinate onboarding, transfers, workspace arrangements, employee support requests, leadership visits, and office events.
• Provide professional Executive Assistant support to the APAC GVP and other designated members of the APAC Senior Leadership Team.
• Manage complex calendars, meetings, travel arrangements, expenses, and follow-up actions across multiple countries and time zones.
• Prepare presentations, reports, correspondence, and meeting materials while handling sensitive and confidential information with discretion.
• Build strong relationships with stakeholders across APAC and globally, ensuring seamless coordination and communication.
• Anticipate needs, solve problems proactively, and identify opportunities to improve processes, employee experience, and operational efficiency.

Skills

Executive support

Stakeholder management

Calendar management

Travel coordination

Office operations

Budget management

Vendor management

Presentation preparation

Cross-cultural communication

Communication

Education

Diploma or Bachelor's degree

Tools

Microsoft 365

Outlook

Teams

PowerPoint

Word

Excel

Copilot

Canva

Job description

The Executive Assistant & Office Manager is a highly visible role that combines office operations with executive support for the APAC Senior Leadership Team. Based in Singapore, you will help create an exceptional workplace experience while ensuring senior leaders are supported efficiently across a fast-paced, international environment.

What Will You Do

• Ensure the smooth day-to-day operation of our Singapore office, creating a professional, welcoming, and productive workplace for employees and visitors.
• Act as the primary point of contact for office-related matters, managing relationships with vendors, building management, service providers, and internal stakeholders.
• Oversee workplace services, facilities, office supplies, budgets, invoices, and administrative processes to support efficient business operations.
• Coordinate onboarding, transfers, workspace arrangements, employee support requests, leadership visits, and office events.
• Provide professional Executive Assistant support to the APAC GVP and other designated members of the APAC Senior Leadership Team.
• Manage complex calendars, meetings, travel arrangements, expenses, and follow-up actions across multiple countries and time zones.
• Prepare presentations, reports, correspondence, and meeting materials while handling sensitive and confidential information with discretion.
• Build strong relationships with stakeholders across APAC and globally, ensuring seamless coordination and communication.
• Anticipate needs, solve problems proactively, and identify opportunities to improve processes, employee experience, and operational efficiency.

Who You Are

• You have at least 8 years of experience in Executive Assistant, Office Manager, workplace administration, or similar senior support roles, ideally within a multinational organization.
• You have a proven track record of supporting senior executives and managing multiple priorities with professionalism, sound judgment, and attention to detail.
• You are highly organized, proactive, resourceful, and comfortable working independently in a fast-paced environment.
• You have experience managing office operations, facilities, vendors, budgets, meetings, and international travel arrangements.
• You are an excellent communicator with strong stakeholder‑management skills and experience working across cultures and time zones.
• You are proficient in Microsoft 365 applications including Outlook, Teams, PowerPoint, Word, and Excel; experience with Copilot, Canva, or other AI‑enabled productivity tools would be an advantage.
• You have excellent written and verbal communication skills in English; additional Asian language skills may be beneficial when supporting stakeholders across the APAC region.
• You hold a Diploma, Bachelor's degree, or equivalent relevant professional experience.

Based in Singapore, one of Asia's leading business hubs, this role offers the opportunity to work closely with senior leaders across the APAC region in a highly collaborative and international environment. This position is office-based in our Singapore office.

Please note that visa sponsorship and relocation assistance are not available for this position.