Executive Team Assistant & Global Travel Coordinator

AMBITION GROUP SINGAPORE PTE. LTD.

Singapore

On-site

SGD 54,000 - 78,000

Full time

2 days ago

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Job summary

AMBITION GROUP SINGAPORE PTE. LTD.

is seeking an experienced executive assistant in Singapore to provide comprehensive secretarial and administrative support to the team, ensuring smooth daily operations amid a fast-paced environment. Responsibilities include managing complex calendars across time zones, coordinating global travel, handling invoices and expenses, and preparing presentations and reports for meetings.

Qualifications

Minimum 5–10 years of executive-level administrative support experience.
Experience in financial services or multinational corporate environments preferred.
Ability to work independently with judgment, discretion and problem-solving capabilities.

Responsibilities

Provide secretarial/administrative support to the team.
Manage complex calendars across multiple time zones, including scheduling internal and external meetings, prioritizing commitments, and resolving conflicts.
Coordinate end-to-end global travel arrangements, including flights, accommodation, ground transportation, visas, and itineraries.
Manage invoice and expenses checking and processing, including review, documentation, and securing necessary approvals for payment.
Act as a trusted liaison between executives and internal/external stakeholders.
Compile presentations, reports, and correspondence in advance of meetings.
Other ad hoc duties as assigned