Regional Executive Assistant to the CEO

INTERNATIONAL BRANDS DISTRIBUTION PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

INTERNATIONAL BRANDS DISTRIBUTION PTE. LTD. is seeking a proactive Personal Assistant to support the CEO across Asia-Pacific markets.

You will manage the CEO’s calendar, coordinate travel, prepare executive communications, and safeguard confidential information in a fast-paced regional environment. In this full-time role, you will liaise with cross-functional teams, document meetings, and track action items to align with strategic objectives.

Qualifications

• 5–8 years of executive support experience.
• Experience supporting leadership in Singaporean or multicultural environments.
• Proficient with Google Workspace, Canva, and project management software.
• Exceptional organizational, time-management and multitasking abilities.
• Strong communication skills with discretion and professionalism.
• Comfortable in a fast-paced regional setting.
• Seeking a full-time, long-term role.

Responsibilities

• Proactively manage, optimize, and protect the CEO’s time across multiple time zones.
• Coordinate travel arrangements, itineraries, visas, and accommodation for regional launches.
• Prepare executive presentations, summaries, and external correspondence.
• Handle sensitive information with discretion and trust.
• Serve as liaison between CEO and internal teams and external partners.
• Organize and document executive and board meetings, and track actions.
• Assist with ad hoc tasks as assigned.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Discretion

Professionalism

Multicultural teamwork

Tools

Google Workspace

Canva

Project management tools

Job description

INTERNATIONAL BRANDS DISTRIBUTION PTE. LTD. is seeking a proactive Personal Assistant to support the CEO across Asia-Pacific markets.

You will manage the CEO’s calendar, coordinate travel, prepare executive communications, and safeguard confidential information in a fast-paced regional environment. In this full-time role, you will liaise with cross-functional teams, document meetings, and track action items to align with strategic objectives.