Personal Assistant to APAC President

YORK TRANSPORT EQUIPMENT (ASIA) PTE LTD; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

YORK TRANSPORT EQUIPMENT (ASIA) PTE LTD is seeking an Executive Assistant to support the President APAC, managing multi-time zone calendars, travel, and confidential information. The role focuses on calendar optimization and cross-regional coordination.

The assistant coordinates APAC leadership meetings, prepares agendas and materials, takes minutes, and ensures action items are followed up. Discretion, organization, and strong communication are essential.

Responsibilities

• Manage multi-time zone calendar for President (APAC), schedule meetings, resolve calendar conflicts and prioritize critical executive engagements.
• Coordinate internal & external APAC leadership meetings, management summits and events. Prepare meeting agendas, presentation materials, take meeting minutes and follow up on action items.
• Arrange global business travel including visa, itinerary, accommodation and process executive expense reports.
• Act as the primary point of contact for the President, liaise with leaders across APAC subsidiaries and external stakeholders to coordinate cross-regional matters.
• Draft and proofread correspondence, emails and presentation materials; screen and summarize incoming information to optimize executive’s time.
• Handle highly confidential strategic, personnel and financial information; maintain physical & digital records with strict discretion.
• Support ad-hoc APAC special projects assigned by President, track progress and provide regular status updates.
• Collaborate with Executive network across APAC to support cross-country leadership alignment.
• Perform other ad-hoc duties assigned by the President.

Job description

1.Manage multi-time zone calendar for President (APAC), schedule meetings, resolve calendar conflicts and prioritize critical lexecutive engagements.

2.Coordinate internal & external APAC leadership meetings, management summits and events. Prepare meeting agendas, presentation materials, take meeting minutes and follow up on action items.

3.Arrange global business travel including visa, itinerary, accommodation and process executive expense reports.

4.Act as the primary point of contact for the President, liaise with leaders across APAC subsidiaries and external stakeholders to coordinate cross-regional matters.

5.Draft and proofread correspondence, emails and presentation materials; screen and summarize incoming information to optimize executive’s time.

6.Handle highly confidential strategic, personnel and financial information; maintain physical & digital records with strict discretion.

7.Support ad-hoc APAC special projects assigned by President, track progress and provide regular status updates.

8.Collaborate with Executive network across APAC to support cross-country leadership alignment.

9.Perform other ad-hoc duties assigned by the President.