APAC Executive Assistant & Team Coordinator

Amadeus; Singapore; Hybrid; SGD 90,000 - 130,000; Full time

Benefits offered by this job

A hybrid working model

Global travel and aviation focus

Learning & development opportunities

Collaborative, diverse environment

Job summary

Amadeus in Singapore seeks an Executive Assistant & Team Coordinator to support the Head of Airlines APAC and regional leadership. You will manage calendars, travel, and executive meetings, coordinate agendas, minutes, and action follow-ups, and assist with business reviews and presentations.

You will also plan team events, seminars, and offsites, coordinate training with L&D, onboard new joiners, and handle logistics for customer events and conferences while maintaining confidential information

Qualifications

• Bachelor’s degree or equivalent experience.
• 5+ years supporting senior executives in a regional or global environment.
• Proven experience organizing events, seminars or team programmes.
• Excellent organization, follow-through and stakeholder management with senior leaders.

Responsibilities

• Manage the calendar, meetings, travel and priorities of the Head of Airlines APAC, including executive meetings with customers and partners.
• Coordinate leadership team routines: agendas, materials, minutes and follow-up of action items; prepare business reviews and executive presentation packs.
• Plan and organize team building activities, seminars, offsites and team events from concept to budget.
• Coordinate team training with L&D: scheduling sessions, logistics and attendance tracking.
• Handle onboarding of new joiners and assist with Workday learning status.
• Coordinate logistics for customer events and industry conferences; manage expenses and invoices.

Skills

Executive support

Calendar management

Stakeholder management

Event planning

Travel coordination

Education

Bachelor's degree

Tools

Microsoft 365

Workday

Salesforce

AI productivity tools

Job description

Amadeus in Singapore seeks an Executive Assistant & Team Coordinator to support the Head of Airlines APAC and regional leadership. You will manage calendars, travel, and executive meetings, coordinate agendas, minutes, and action follow-ups, and assist with business reviews and presentations.

You will also plan team events, seminars, and offsites, coordinate training with L&D, onboard new joiners, and handle logistics for customer events and conferences while maintaining confidential information