Executive Assistant

Amadeus; Singapore; Hybrid; SGD 90,000 - 130,000; Full time

Benefits offered by this job

A hybrid working model

Global travel and aviation focus

Learning & development opportunities

Collaborative, diverse environment

Job summary

Amadeus in Singapore seeks an Executive Assistant & Team Coordinator to support the Head of Airlines APAC and regional leadership. You will manage calendars, travel, and executive meetings, coordinate agendas, minutes, and action follow-ups, and assist with business reviews and presentations.

You will also plan team events, seminars, and offsites, coordinate training with L&D, onboard new joiners, and handle logistics for customer events and conferences while maintaining confidential information

Qualifications

• Bachelor’s degree or equivalent experience.
• 5+ years supporting senior executives in a regional or global environment.
• Proven experience organizing events, seminars or team programmes.
• Excellent organization, follow-through and stakeholder management with senior leaders.

Responsibilities

• Manage the calendar, meetings, travel and priorities of the Head of Airlines APAC, including executive meetings with customers and partners.
• Coordinate leadership team routines: agendas, materials, minutes and follow-up of action items; prepare business reviews and executive presentation packs.
• Plan and organize team building activities, seminars, offsites and team events from concept to budget.
• Coordinate team training with L&D: scheduling sessions, logistics and attendance tracking.
• Handle onboarding of new joiners and assist with Workday learning status.
• Coordinate logistics for customer events and industry conferences; manage expenses and invoices.

Skills

Executive support

Calendar management

Stakeholder management

Event planning

Travel coordination

Education

Bachelor's degree

Tools

Microsoft 365

Workday

Salesforce

AI productivity tools

Job description

Job Title Executive Assistant

About the Role

We are seeking a proactive Executive Assistant & Team Coordinator to support the Head of Airlines, Asia-Pacific (Travel Unit) and the regional Airlines leadership team. Based in Singapore and working across multiple countries and time zones, you will keep the leadership team running smoothly, own the organization of team events and seminars, support the coordination of team training, and help with engagement with senior airline customers. In this role, you’ll Manage the calendar, meetings, travel and priorities of the Head of Airlines APAC, including executive meetings with customers and partners. Coordinate leadership team routines: agendas, materials, minutes and follow-up of action items; prepare business review and executive presentation packs. Own the planning and organization of team building activities, seminars, offsites and team events, from concept and agenda to logistics, budget and follow-up. Support the coordination of team training with Learning & Development teams: scheduling sessions, handling logistics and tracking attendance. Follow up on completion of mandatory and compliance training and Workday learning assignments, and share status with the leadership team. Support onboarding of new joiners and keep their onboarding plans on track. Coordinate logistics for customer-facing events and industry conferences. Process expense claims, travel approvals, purchase orders and invoices; track travel and event costs against budget. Act as point of contact for the team, ensuring efficient information flow and handling confidential and commercially sensitive information with discretion.

Responsibilities

• Manage the calendar, meetings, travel and priorities of the Head of Airlines APAC, including executive meetings with customers and partners.
• Coordinate leadership team routines: agendas, materials, minutes and follow-up of action items
• prepare business review and executive presentation packs.
• Own the planning and organization of team building activities, seminars, offsites and team events, from concept and agenda to logistics, budget and follow-up.
• Support the coordination of team training with Learning & Development teams: scheduling sessions, handling logistics and tracking attendance.
• Follow up on completion of mandatory and compliance training and Workday learning assignments, and share status with the leadership team.
• Support onboarding of new joiners and keep their onboarding plans on track.
• Coordinate logistics for customer-facing events and industry conferences.
• Process expense claims, travel approvals, purchase orders and invoices.
• track travel and event costs against budget.

Your Profile

Bachelor’s degree or equivalent experience; 5+ years supporting senior executives in a regional or global environment. Proven experience organizing events, seminars or team programmes; experience coordinating training is a plus. Excellent organization, follow-through and stakeholder management, including with senior internal and customer executives. Proficient with Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint); familiarity with Workday, Salesforce and AI productivity tools is an advantage. Strong English communication skills; an additional Asian language is a plus. Interest in the airline and travel technology industry.

Benefits

• A truly global DNA - Everything at Amadeus is global, from our people to our business, which translates into our footprint, processes, and culture.
• Great opportunities to learn - Learning happens all the time and in many ways at Amadeus, through on-the-job training, formal learning activities, and day-to-day interactions with colleagues.
• A caring environment - Amadeus fosters a caring environment, nurturing both a fulfilling career and personal and family life. We care about our employees and strive to provide a supportive work environment.
• A hybrid working model - We want our employees to do their best work, however the hybrid model works best for them.
• A diverse and inclusive community - We are committed to leveraging our uniquely diverse population to drive innovation, creativity, and collaboration across our organization.
• A Reliable Company - Trust and reliability are fundamental values that drive our actions and shape long-lasting relationships with our customers, partners, and employees.
• A critical mission and purpose - At Amadeus, you will be powering the future of travel and pursuing a critical mission and extraordinary purpose #LI-APAC24

Diversity & Inclusion

Amadeus aspires to be a leader in Diversity and Inclusion in the tech industry, enabling every employee to reach their full potential by fostering a culture of belonging and fair treatment, attracting the best talent from all backgrounds, and as a role model for an inclusive employee experience. Amadeus is an equal opportunity employer and committed to an accessible recruitment process. All qualified applicants will receive consideration for employment without regard to gender, race, ethnicity, sexual orientation,age, beliefs, disability or any other characteristics protected by law.

As part of our global team of 20,000+ passionate team members across 100+ locations, you’ll join a community united by a love for travel and technology. We’re not just shaping the future of travel; we’re using it as a force for good, enriching lives and supporting our planet. Here, you’ll be free to innovate and grow with driven colleagues. Join us on a journey where you will help us bring the world closer!