APAC Executive Assistant & Team Coordinator

1076 Amadeus GDS Singapore Pte Ltd.; Singapore; Hybrid; SGD 70,000 - 110,000; Full time

Benefits offered by this job

Hybrid working model

Global exposure

Learning opportunities

Job summary

1076 Amadeus GDS Singapore Pte Ltd. is seeking an Executive Assistant & Team Coordinator based in Singapore to support the Head of Airlines APAC and the regional leadership team.

You will manage calendars, travel, meetings and align priorities across multiple time zones while coordinating team events, training, and engagement with senior airline customers. You will organize leadership routines, prepare executive packs, support onboarding, and track budgets for expenses, travel and seminars,

Qualifications

• Bachelor’s degree or equivalent experience; 5+ years supporting senior executives in a regional/global environment.
• Proven experience organizing events, seminars or team programmes; experience coordinating training is a plus.
• Excellent organization, follow-through and stakeholder management, including with senior internal and customer executives.

Responsibilities

• Manage the calendar, meetings, travel and priorities of the Head of Airlines APAC, including executive meetings with customers and partners.
• Coordinate leadership team routines: agendas, materials, minutes and follow-up of action items
• Prepare business review and executive presentation packs.
• Own the planning and organization of team building activities, seminars, offsites and team events, from concept and agenda to logistics, budget and follow-up.
• Support the coordination of team training with Learning & Development teams: scheduling sessions, handling logistics and tracking attendance.
• Follow up on completion of mandatory and compliance training and Workday learning assignments, and share status with the leadership team.
• Support onboarding of new joiners and keep their onboarding plans on track.
• Coordinate logistics for customer-facing events and industry conferences.
• Process expense claims, travel approvals, purchase orders and invoices.
• Track travel and event costs against budget.

Skills

Executive support

Calendar management

Event coordination

Stakeholder management

Multitasking

Education

Bachelor's degree or equivalent experience

Tools

Microsoft 365

Workday

Salesforce

AI productivity tools

Job description

1076 Amadeus GDS Singapore Pte Ltd. is seeking an Executive Assistant & Team Coordinator based in Singapore to support the Head of Airlines APAC and the regional leadership team.

You will manage calendars, travel, meetings and align priorities across multiple time zones while coordinating team events, training, and engagement with senior airline customers. You will organize leadership routines, prepare executive packs, support onboarding, and track budgets for expenses, travel and seminars,