APAC Executive Assistant & Office Operations Lead

Dentsply Sirona Singapore Pte Ltd.; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

Dentsply Sirona Singapore Pte Ltd. is seeking an Executive Assistant & Office Manager based in Singapore to support the APAC Senior Leadership Team. This role blends office operations with high-level executive assistance in a fast-paced, international environment.

You will manage calendars, travel, budgets, onboarding, office services, and stakeholder engagement across multiple countries and time zones, ensuring a professional and productive workplace.

Qualifications

• At least 8 years of experience in Executive Assistant, Office Manager, or similar senior support roles.
• Experience supporting senior executives across a multinational organization is preferred.

Responsibilities

• Ensure the smooth day-to-day operation of our Singapore office, creating a professional, welcoming, and productive workplace for employees and visitors.
• Act as the primary point of contact for office-related matters, managing relationships with vendors, building management, service providers, and internal stakeholders.
• Oversee workplace services, facilities, office supplies, budgets, invoices, and administrative processes to support efficient business operations.
• Coordinate onboarding, transfers, workspace arrangements, employee support requests, leadership visits, and office events.
• Provide professional Executive Assistant support to the APAC GVP and other designated members of the APAC Senior Leadership Team.
• Manage complex calendars, meetings, travel arrangements, expenses, and follow-up actions across multiple countries and time zones.
• Prepare presentations, reports, correspondence, and meeting materials while handling sensitive and confidential information with discretion.
• Build strong relationships with stakeholders across APAC and globally, ensuring seamless coordination and communication.
• Anticipate needs, solve problems proactively, and identify opportunities to improve processes, employee experience, and operational efficiency.

Skills

Executive support

Stakeholder management

Calendar management

Travel coordination

Office operations

Budget management

Vendor management

Presentation preparation

Cross-cultural communication

Communication

Education

Diploma or Bachelor's degree

Tools

Microsoft 365

Outlook

Teams

PowerPoint

Word

Excel

Copilot

Canva

Job description

Dentsply Sirona Singapore Pte Ltd. is seeking an Executive Assistant & Office Manager based in Singapore to support the APAC Senior Leadership Team. This role blends office operations with high-level executive assistance in a fast-paced, international environment.

You will manage calendars, travel, budgets, onboarding, office services, and stakeholder engagement across multiple countries and time zones, ensuring a professional and productive workplace.